Executive Assistant — Tinext SA

Full description

Tinext Hub, on behalf of a major client, is seeking an Executive Assistant. About Us | Tinext Hub The People & Culture function of Tinext Hub - internal to the Tinext Group - also operates as a partner HR for end clients, supporting them throughout the entire human resources lifecycle: recruiting, employer branding, talent acquisition, HR processes, and organizational consulting. We work with a modern, pragmatic, and results-oriented approach, integrating digital methodologies and advanced tools. We are selecting for a major client a figure of Executive Assistant, capable of providing rigorous and accurate support to the top management and operating with precision, autonomy, and a comprehensive vision in a dynamic and strategic context. This position represents an interesting opportunity for those who wish to work closely with the company's top management: the selected person will become a reliable point of reference, capable of combining vision, precision, and relational sensitivity in a dynamic and growing environment. Workplace: Lugano, Switzerland For this role, residence in the Canton of Ticino or the willingness to relocate is required. Contract: Indefinite, Full-time The Role The selected person will work alongside the CEO and, if necessary, the CFO, assuming a key role in ensuring continuity, pace, and quality to the top management activities. We are looking for a figure capable of ensuring impeccable coordination of all executive dynamics. Main Responsibilities

• Accurate management of the top management's agenda: organization of appointments, meetings, and trips, bookings, changes in program, logistical support, ensuring clear priorities and optimal timing.
• Coordination of the daily activities of the management office: preparation of documents, operational support, management of correspondence and meeting materials.
• Presiding over internal and external relationships: interaction with Board members, managers, and stakeholders, ensuring professionalism and an institutional tone.
• Structured administrative support: document archiving, drafting of reports and communications, monitoring deadlines, with a precise and methodical approach.
• Organization of corporate events and appointments, with particular attention to details and coordinated management of suppliers and involved interlocutors. Requirements
• Excellent organizational skills, strong sense of priorities, and multitasking attitude.
• Impeccable communication, written and verbal, and great attention to detail.
• High level of discretion and conscious management of confidential information.
• Excellent command of main digital tools and Microsoft Office package.
• Proactivity, flexibility, and ability to move in a dynamic environment with demanding interlocutors. Qualifications
• At least 3-5 years of experience in similar roles; we will also consider profiles with strong potential for evolution.
• Fluent Italian and English; knowledge of German and/or French will be considered an asset.
• Commercial training or degree in administrative, business, or communication field. What our client offers
• Competitive contractual conditions and benefits, in line with the Swiss market.
• The opportunity to work in a structured reality, closely with the top management, actively contributing to the efficiency and quality of decision-making processes.
• A dynamic role, rich in responsibilities, in a professional and stimulating environment.