Verwaltungssachbearbeiter/in / Front Office — Etat de Fribourg

Full description

Appointment authority / department / institution

The Baubauamt (HBA) is a central service of the Canton of Freiburg, whose task is to develop, build, acquire, rent and maintain the real estate portfolio of the Canton of Freiburg – consisting of around 700 objects.

The administrative officer is assigned to the Finance & Administration section and assumes an important cross-divisional function within the HBA. She/she ensures the smooth daily running of the service, supports the teams in their administrative tasks and ensures the careful handling of dossiers, orders, correspondence and procedures. As a preferred point of contact for internal and external partners, it contributes directly to the quality of the services provided and the smooth running of the activities of the HBA.

Become part of our team!

As an employer, the state promotes the compatibility of professional and private life and offers its employees a modern working environment and attractive working conditions. More information can be found on this page.

To strengthen our administrative team, we are looking for an experienced administrative officer who is able to navigate a dynamic environment where priorities can change quickly and service quality is a top priority.

Their tasks

In the secretariat of the building construction office, you play a central role for the smooth administration of the service. Its main tasks are as follows:

• Ensure telephone reception and reception of visitors
• Processing incoming mail and preparing outgoing correspondence
• manage the office calendar and organize meetings for the service
• Capture and track orders and act as a contact person for these processes and the use of the ERP application
• Support and accompany employees in the use of tools and administrative procedures
• preparing and administratively accompanying public procurement procedures, in particular drawing up documents relating to tenders and administrative decisions
• Ensure traceability of dossiers in business management systems
• Ensure consistency of management processes within the team
• participate in the continuous improvement of business processes and contribute to the further development of working methods
• Support the personnel management on specific points

Desired profile

• Completion as a businesswoman EFZ or equivalent training
• proven 5 years of professional experience in a demanding administrative function that required independence, initiative, solution orientation and continuous improvement
• Excellent knowledge of Microsoft 365 and secure use of IT tools, in particular SAP S/4HANA and/or Axioma
• They have a strong sense of public service and are interested in administrative processes that require organisation, care and accuracy
• the ability to quickly understand new business processes
• They are able to handle several tasks at the same time and appreciate the work in the team as well as the contact with different contacts.
• Excellent knowledge of French in words and writing and good knowledge of German

Contact details

Richelle Hartmann, Responsible Administration, [email protected], T +41 26 305 38 60