Verwaltungsassistent/in, zweisprachig - Studiensekretariat — Etat de Fribourg

Full description

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Appointing authority / administrative unit / institution

The Freiburg University of Technology and Architecture (HTA-FR) is a member of the Western Switzerland University of Applied Sciences (HES-SO) and offers bilingual training at bachelor's and master's levels.

Become part of our team!

The HES-SO//FR represents an employment policy of equal opportunities. We rely on the complementarity of skills and the diversity of perspectives, because it is the wide range of careers and profiles that make up the strength of the state of Freiburg. We promote work-life balance and flexible working conditions. To find out more, follow this link.

Tasks

• Participation in the core processes of the study office (processing of admission dossiers, organization of the start of the semester, end of the semester, etc.)
• Providing information to prospective students, students, lecturers and course directors (e.g. regarding admission requirements, study progress, regulations)
• Preparing, editing and updating study data using appropriate management tools
• Correspondence with applicants and students (admission, results, etc.)
• Participation in the development of the service (changes to regulations and processes, technical and functional developments, adaptation of documents, etc.) in collaboration with involved services (e.g. IT or communications service)
• Participation in the organization and implementation of various events (open days, information events, diploma celebrations, etc.)
• Preparation of specific translations for the study secretariat
• Participate in digital marketing activities

Additional information

• 3-year fixed-term contract; extendable
• Employment level: 80-100%

Requirements

• EFZ as a businessman or equivalent training
• Several years of professional experience in the area of administrative management of training programs is an advantage
• Ability to work independently or in a team on multiple projects and tasks in parallel
• Conscientious and careful way of working
• Organizational talent, flexibility and initiative paired with a forward-looking way of working and the ability to set priorities
• Confident use of MS Office and great interest in working with various programs (e.g. IS-Academia, SharePoint, Salesforce Education, etc.)
• Good communication skills, editorial skills and service orientation
• Proficient in German or French with a very good knowledge of the other language

Contact

Sabrina Anania, Operational Head of the Student Secretariat T 41 26 429 65 85 or Florence Meyer, Head of the Student Secretariat T 41 26 429 65 14