Verwaltungsassistent/in Finanzen, Qualität und Infrastruktur — Etat de Fribourg

Full description

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Appointing authority / administrative unit / institution

The University of Economics (HSW-FR) Freiburg is a member of the University of Applied Sciences in Western Switzerland (HES-SO) and offers bi- and trilingual training at bachelor and master level.

Become part of our team!

HES-SO//FR has an equal opportunities employment policy. We focus on the complementarity of competences and the diversity of perspectives, because it is the wide range of careers and profiles that makes up the strength of the state of Freiburg. We promote the reconciliation of professional and private life as well as flexible working conditions. To learn more, follow this link.

Their tasks

The mission of this position is to support the coordinator of the administration in the monitoring and further development of processes in the areas of finance, quality and infrastructure. They play a key role in the smooth running of internal activities and at the same time ensure the connection to our various partners.

• Preparation, control and follow-up of accounting documents and invoice orders in accordance with applicable procedures
• Monitoring of the billing plan
• Updating of monthly budget monitoring instruments and reporting of discrepancies or inconsistencies
• Maintain follow-up of recommendations from external financial audits in accordance with the coordinator’s instructions
• Support for the implementation of quality processes and the updating of documentation in accordance with the ISO 9001 standard
• Cooperation with internal and external partners to ensure efficient processes
• Administrative support in the area of infrastructure and close cooperation with the various departments of HSW-FR

Additional information

• Level of employment: 30 - 40%, with a priority distribution of working time on half-days

Desired profile

• EFZ as a businessman or equivalent education
• Practical experience in a similar function, preferably in the financial and quality sector (advantageous)
• Structured, precise and reliable working methods with a strong sense of collaboration
• Initiative, independence and high organisational capacity
• Mastery of common MS office and IT tools
• Mastering the German or French language with very good knowledge of the other language

Contact person

Isabelle Reine, site administrator, T +41 26 429 63 58