Executive Assistant — CSL Behring

Role overview

Under the direction of senior leadership, the Executive Assistant provides comprehensive administrative and organizational support to assigned leadership within Research & Development. This role includes managing complex calendars, coordinating meetings and events, and handling domestic and international travel arrangements. The Executive Assistant ensures meeting readiness, manages individual expense reporting, and supports special projects as needed. The position requires interaction with a diverse group of internal stakeholders across all levels and locations, as well as external partners and visitors, while maintaining professionalism and confidentiality at all times.

• Provide diversified administrative support to assigned senior leaders and their teams, including word processing, filing, mailings, and document management.

• Organize and maintain confidential and time-sensitive materials and files.

• Manage calendars and schedule appointments for assigned executives and leadership team members.

• Ensure meeting materials are prepared and assist in tracking priorities and deliverables.

• Plan and manage special projects and events for assigned leadersa, including global meetings and project-related sessions.
• Arrange facilities, catering, invitations, and travel for internal and external participants.

• Prepare visual presentations and meeting materials as needed.

• Coordinate domestic and international travel arrangements and compile itineraries.

• Prepare documents for travel-related meetings and process expense reports accurately and promptly.

• Reconcile corporate credit card accounts for assigned leaders