Administrative Assistant – Fixed-Term Contract — TotalEnergies
- Location
- Genève
- Contract
- temporary
- Posted
- Yesterday
Role overview
Context & Environment: TotalEnergies has developed strong expertise in oil and biofuels, natural gas, electricity and low-carbon energies.
Our trading activities are conducted from our main hubs in Geneva, Paris, Houston, Dubai and Singapore.
Based in Geneva, you will join the Trading Administration team and provide administrative and logistical support to Management, Heads of Desk and Traders.
- Context & Environment: TotalEnergies has developed strong expertise in oil and biofuels, natural gas, electricity and low-carbon energies.
- Our trading activities are conducted from our main hubs in Geneva, Paris, Houston, Dubai and Singapore.
- Activities: As an Administrative Assistant, your main responsibilities will be to:
- Provide daily administrative support to the Trading Floor.
Main responsibilities
- Activities: As an Administrative Assistant, your main responsibilities will be to:
- Provide daily administrative support to the Trading Floor.
- Maintain personnel information, telephone directories, seating plans and employee presence records.
Application process
- Organize business travel, including transportation, accommodation, visa applications and travel authorizations.
- Prepare and follow up on expense reports and reimbursement requests.
- Receive and distribute mail, parcels and courier deliveries.
- Coordinate registrations for conferences and training sessions.
- Prepare meeting rooms and ensure that the necessary equipment is available.
Company and context
- Support the organization of internal events, workshops, conferences and after-work activities.
- Welcome visitors and provide ad hoc support to the trading teams.
- Respond efficiently to urgent and last-minute requests. Candidate Profile:
- You have previous experience in an administrative assistant, team assistant or similar support role.
- Experience in a trading, banking, financial services or other fast-paced corporate environment would be an advantage.
- You are fluent in French and have a good professional level of English.
- You are proficient in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
- Knowledge of Microsoft Copilot would be an asset.
- You have strong organizational skills and excellent attention to detail.
- You are able to manage several priorities, follow up effectively and meet deadlines.
Additional details
- Respond efficiently to urgent and last-minute requests.
Notes and original content
- Candidate Profile:
Questions about this listing
What salary does TotalEnergies offer for this role?
TotalEnergies lists CHF 60'500 - 91'500 gross per year for this position in Genève. This is the salary published in the original listing (or, when the employer omits a figure, a realistic estimate for the role and sector) — the calculator on this site converts it to your actual net take-home once cross-border tax and social contributions are applied.
Is this a full-time role, and what type of contract does TotalEnergies offer?
This listing is a fixed-term contract position. The contract type shown here comes directly from the employer's original posting; always confirm exact hours, notice period and probation length with TotalEnergies during the application process, since these details can vary by role even within the same contract category.
Do I need a cross-border work permit for a role in Geneva?
EU/EFTA residents living in the border zone of the country adjoining Canton Geneva can apply for a G permit; the Swiss employer files it with that canton's migration office after the contract is signed. Border-zone rules and processing times vary by neighbouring country and canton, so confirm the specifics with Geneva's cantonal migration office or with HR during the application.
How do I apply for this position at TotalEnergies?
Use the "Apply now" button on this page — it links directly to TotalEnergies's original listing at jobs.totalenergies.com, so your application goes straight to the employer's own applicant-tracking system. Frontaliere Ticino does not collect or forward applications itself.
