Office Manager: at the Institute for Machine Learning with focus on Finance (m/f/d) — ETH Zürich
- Location
- Zürich
- Contract
- fixed-term
- Posted
- 2 days ago
Role overview
Office Manager: at the Institute for Machine Learning with focus on Finance (m/f/d)
40%, Zurich, temporary Printed Printing
The Language, Reasoning and Education Lab is part of the Institute for Machine Learning and belongs to the Department of Computer Science at ETH Zurich.
- Office Manager: at the Institute for Machine Learning with focus on Finance (m/f/d)
- 40%, Zurich, temporary Printed Printing
- In the course of future adjustments to the distribution of tasks and responsibilities, the area of activity can also evolve.
- The job starts on 1 September 2026 or by agreement. Job description Personnel management:
Main responsibilities
- In the course of future adjustments to the distribution of tasks and responsibilities, the area of activity can also evolve.
- The job starts on 1 September 2026 or by agreement. Job description Personnel management:
- They accompany entry and exit, advise the research groups and professors on a wide range of administrative issues and manage personnel changes. They also look after academic guests Financial management:
- They are responsible for managing funds and budgets, coordinate invoices and expense reports and supervise projects including reporting
- Financial management of another professorship at the same institute Events: Planning and implementation of events Teamwork at the Institute:
- Active participation in the admin team for joint planning and implementation of events and for effective communication within the institute Profile
- You have a commercial or equivalent education and at least 2-3 years of professional experience and ideally have already gained experience in the university environment
- They work carefully, keep an eye on details and keep an overview even in complex situations
- Quick comprehension and flexibility help you to master daily tasks efficiently
- Teamwork gives you pleasure.
Company and context
- In this varied position, you will support the professor and his team in administrative and organizational tasks and take on an important coordinating role with a versatile field of activity.
- In addition, you take over the financial administrative supervision of another professor at the same institute.
- An exciting task awaits you with a lot of personal responsibility in an open and dynamic environment.
- You are also involved in the admin team of the institute.
- The job is initially limited to one year.
- It is possible to extend and increase employment levels.
Additional details
- 40%, Zurich, temporary
- The job starts on 1 September 2026 or by agreement. Personnel management:
- They accompany entry and exit, advise the research groups and professors on a wide range of administrative issues and manage personnel changes. They also look after academic guests Financial management:
- Financial management of another professorship at the same institute Planning and implementation of events Teamwork at the Institute:
- Active participation in the admin team for joint planning and implementation of events and for effective communication within the institute
- You are stylish confident and have very good knowledge of English – communication at the institute is predominantly in English
- Discounts such as V subscriptions and car sharing, wide sports offer of the ASVZ, child care etc., Attractive pension services
Notes and original content
- The job starts on 1 September 2026 or by agreement.
- Job description
- Personnel management:
- They accompany entry and exit, advise the research groups and professors on a wide range of administrative issues and manage personnel changes.
- They also look after academic guests
- Financial management:
- Financial management of another professorship at the same institute
- Planning and implementation of events
- Teamwork at the Institute:
- Place of work
Questions about this listing
What salary does ETH Zürich offer for this role?
ETH Zürich lists CHF 101'500 - 154'000 gross per year for this position in Zürich. This is the salary published in the original listing (or, when the employer omits a figure, a realistic estimate for the role and sector) — the calculator on this site converts it to your actual net take-home once cross-border tax and social contributions are applied.
Is this a full-time role, and what type of contract does ETH Zürich offer?
This listing is a fixed-term contract position. The contract type shown here comes directly from the employer's original posting; always confirm exact hours, notice period and probation length with ETH Zürich during the application process, since these details can vary by role even within the same contract category.
Do I need a cross-border work permit for a role in Zürich?
EU/EFTA residents living in the border zone of the country adjoining Canton Zürich can apply for a G permit; the Swiss employer files it with that canton's migration office after the contract is signed. Border-zone rules and processing times vary by neighbouring country and canton, so confirm the specifics with Zürich's cantonal migration office or with HR during the application.
How do I apply for this position at ETH Zürich?
Use the "Apply now" button on this page — it links directly to ETH Zürich's original listing at jobs.ethz.ch, so your application goes straight to the employer's own applicant-tracking system. Frontaliere Ticino does not collect or forward applications itself.
