Administrative Assistance at the Advanced Manufacturing Lab (m/f/d) — ETH Zürich

Full description

Administrative Assistance at the Advanced Manufacturing Lab (m/f/d)

80%-100%, Zurich, permanent

Produce the tailwind for tomorrow’s research!

Our professorship has been growing rapidly for six years – today we form approx. 25 colleagues an open, imaginative team. In the Advanced Manufacturing Lab, we combine pioneering spirit with state-of-the-art infrastructure and work on the technological foundations of a modern, sustainable industry. We develop novel manufacturing processes, research innovative materials and create intelligent robotics solutions for the production of tomorrow. We combine basic scientific research with practical technologies that open up new possibilities for industrial production.

In order to strengthen our dynamic environment, we are looking for you – an organizationally talented personality who creates the administrative framework in which excellent research flourishes.

This position is also suitable for job sharing. The scheduled start date is February 1st or by appointment.

Job description

In this key position, you shape all administrative processes of the group. You keep an eye on budgets, coordinate human resources processes and ensure that meetings and business trips run smoothly.

Finances

• Budgeting, controlling and procurement
• Management of third-party funds and research loans
• Reporting, accounting and travel reimbursement

People & Culture

• First point of contact for team members, guests and partners
• Personnel administration including budget planning

Organisation

• Planning of meetings, seminars, meetings and business trips incl. Expenditure management
• Optional: Leadership of the Chair's Agenda

Profile

• Completed commercial training, ideally with experience in the university environment
• A proven experience as an executive assistant would make your job easier
• Secure handling of financial and planning tools (SAP beneficial)
• Experience with Microsoft Office programs, especially Outlook and Teams
• Experienced use of AI tools / co-pilot
• Stylistic communication in German and English
• More languages welcome
• Independent, structured and proactive working methods as well as strong organisational talent
• Solution-oriented thinking, attention to detail and still keeping an overview
• Joy of intercultural cooperation and commitment to a positive team atmosphere

We offer

• Freedom of design in a dynamic, international environment
• Learning & Development thanks to the wide range of further education offered by ETH Zurich
• Flexibility due to smooth working hours and modern offices in the Technopark Zurich (Kreis 5)
• Become part of ETH Zurich, which not only supports your professional development, but also actively contributes to positive changes in society
• You can expect numerous perks, such as public transport subscriptions and car sharing, a wide range of sports offers from the ASVZ, child care and attractive pension services.

Diversity and sustainability are important to us

In line with our values, ETH Zurich supports an inclusive culture. We promote equal opportunities, value diversity and foster a working and learning environment in which the rights and dignity of all employees and students are respected. On our website on equal opportunities and diversity, you will learn how we ensure a fair and open environment in which everyone can develop and flourish. Sustainability is a key value for us – we are consistently working towards a climate-neutral future.

Curious? We are too.

We look forward to your online application with the following documents:

• Letter of motivation
• CVC
• Employment certificates

Please apply exclusively via the online application portal. Applications by e-mail or by post will not be considered.

Further insights into our work can be found on our website. For information stands Prof. Dr. Markus Bambach, e-mail [email protected] (no application documents), please contact us.

Create the organizational framework for groundbreaking research with us – we look forward to your application!

We are happy to point out that the pre-selection is carried out by the responsible recruiters and not by artificial intelligence.

About ETH Zurich

ETH Zurich is one of the best technical and scientific universities in the world. We are known for our excellent teaching, groundbreaking basic research and the direct transfer of new findings into society. More than 30,000 people from more than 120 countries find an environment that promotes independent thinking and a climate that inspires excellence. At the heart of Europe and globally networked, we jointly develop solutions for the global challenges of today and tomorrow.

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