Administrative Assistant 60%-80% — EPFL

CHF 48'400 - 73'200

EPFL · Sion (VS)

Categoria: Amministrazione Contratto: full-time Salario: CHF 48'400 - 73'200

Location: Sion
Contract: full-time
Posted: 49 days ago

SalaryCHF 48'400 - 73'200

Role overview

Mission The École Polytechnique Fédérale de Lausanne (EPFL) is looking for a dynamic and reliable administrative assistant to assist a professor and his or her laboratory.

The candidate ensures the smooth running of administrative processes and acts as a central interface with EPFL's departments (HR, finance, purchasing). Main Duties and

Mission The École Polytechnique Fédérale de Lausanne (EPFL) is looking for a dynamic and reliable administrative assistant to assist a professor and his or her laboratory.
The candidate ensures the smooth running of administrative processes and acts as a central interface with EPFL's departments (HR, finance, purchasing). Main Duties and
HR process management: hiring, contract management, visa decisions, onboarding of new employees and liaison with HR.
Financial administration of the laboratory: budget monitoring, invoice verification, cost center management and financial reporting.

Main responsibilities

HR process management: hiring, contract management, visa decisions, onboarding of new employees and liaison with HR.
Financial administration of the laboratory: budget monitoring, invoice verification, cost center management and financial reporting.
Processing of expense reports, credit card statements and travel expenses in accordance with EPFL guidelines. A great deal of autonomy and responsibilities within a dynamic team.

Application process

Only complete applications will be considered. Information Start date: 01/08/2026 or to be agreed
Min occupancy rate: 60.00
Max occupancy rate: 80.00 Type of contract: Fixed-term contract Duration: Until 31 August 2028 Reference: 2282

Contacts

Applications (CV, cover letter, diplomas) must be submitted exclusively via the EPFL career portal.

Company and context

and processing of orders (materials, equipment, services), including logistics.
Management and archiving of documents (electronic and physical).
of meetings, seminars, visits and trips (logistics, accommodation, visas).
Correspondence and agenda management in French, English and German;
Drafting of minutes. Profile
Completed commercial training (CFC as a commercial employee or equivalent);
The federal certificate of executive assistant is an asset.
Several years of professional experience as an administrative assistant, ideally in academia or research;
Experience at EPFL is desirable.
Excellent organizational skills, initiative, attention to detail and discretion.

Additional details

The candidate ensures the smooth running of administrative processes and acts as a central interface with EPFL's departments (HR, finance, purchasing).
Processing of expense reports, credit card statements and travel expenses in accordance with EPFL guidelines.
Organization and processing of orders (materials, equipment, services), including logistics.
Organization of meetings, seminars, visits and trips (logistics, accommodation, visas).
Drafting of minutes.
Ability to interact within multicultural teams at all levels. A great deal of autonomy and responsibilities within a dynamic team.
Contact Applications (CV, cover letter, diplomas) must be submitted exclusively via the EPFL career portal.
Only complete applications will be considered. Start date: 01/08/2026 or to be agreed
Max occupancy rate: 80.00 Type of contract: Fixed-term contract Duration: Until 31 August 2028

Notes and original content

Main Duties and
Responsibilities
Ability to interact within multicultural teams at all levels.
What we offer
A great deal of autonomy and responsibilities within a dynamic team.
Only complete applications will be considered.
Information
Start date: 01/08/2026 or to be agreed
Max occupancy rate: 80.00
Type of contract: Fixed-term contract

Apply now

Questions about this listing

What salary does EPFL offer for this role?

EPFL lists CHF 48'400 - 73'200 gross per year for this position in Sion. This is the salary published in the original listing (or, when the employer omits a figure, a realistic estimate for the role and sector) — the calculator on this site converts it to your actual net take-home once cross-border tax and social contributions are applied.

Is this a full-time role, and what type of contract does EPFL offer?

This listing is a full-time position. The contract type shown here comes directly from the employer's original posting; always confirm exact hours, notice period and probation length with EPFL during the application process, since these details can vary by role even within the same contract category.

Do I need a cross-border work permit for a role in Valais?

EU/EFTA residents living in the border zone of the country adjoining Canton Valais can apply for a G permit; the Swiss employer files it with that canton's migration office after the contract is signed. Border-zone rules and processing times vary by neighbouring country and canton, so confirm the specifics with Valais's cantonal migration office or with HR during the application.

How do I apply for this position at EPFL?

Use the "Apply now" button on this page — it links directly to EPFL's original listing at careers.epfl.ch, so your application goes straight to the employer's own applicant-tracking system. Frontaliere Ticino does not collect or forward applications itself.