Administrative Assistant (HR-SA-2026-197-LD) — CERN
NewCHF 60'500 - 91'500
CERN · Geneva (GE)
- Location
- Genève
- Contract
- full-time
- Posted
- 3 days ago
SalaryCHF 60'500 - 91'500
Role overview
Introduction
The CERN Staff Association (SA) is committed to promoting the welfare of CERN personnel through a wide range of services and initiatives.
Among these is the Jardin des Particules (JDP), an early childhood education and childcare facility located at CERN, welcoming children from 4 months to 10 years old.
- Introduction:
- The CERN Staff Association (SA) is committed to promoting the welfare of CERN personnel through a wide range of services and initiatives.
- If you enjoy taking ownership of diverse administrative responsibilities, have solid knowledge of Swiss employment administration and thrive in an international environment, then join the CERN Staff Association and contribute to an essential service for the CERN community. Functions:
- As an Administrative Assistant in the CERN Staff Association, you will report directly to the Presidents of the Staff Association and work closely with the Management Committee of the Jardin des Particules, external service providers and the Staff Association Secretariat.
Main responsibilities
- If you enjoy taking ownership of diverse administrative responsibilities, have solid knowledge of Swiss employment administration and thrive in an international environment, then join the CERN Staff Association and contribute to an essential service for the CERN community. Functions:
- As an Administrative Assistant in the CERN Staff Association, you will report directly to the Presidents of the Staff Association and work closely with the Management Committee of the Jardin des Particules, external service providers and the Staff Association Secretariat.
- Your primary responsibility will be to ensure the efficient administrative, human resources and financial management of the Jardin des Particules. Your main responsibilities will include:
- Managing the full administrative lifecycle of JDP employees, including recruitment administration, employment contracts, amendments, onboarding and departures.
- Coordinating payroll administration with the external fiduciary and ensuring the accuracy of salary-related information.
- Managing personnel administration in accordance with Swiss employment legislation, including social insurance, pension schemes (LPP), employment contracts, leave management and other statutory obligations.
- Acting as the main administrative contact for JDP staff on employment-related matters.
- Monitoring the JDP budget, processing invoices and payments, maintaining accounting records and supporting financial reporting.
- Performing financial monitoring and analysis to support sound budget management.
- Liaising with external partners including the fiduciary, insurance providers and public authorities when required.
Application process
- We welcome applications from all Member States and Associate Member States .
- This vacancy will be filled as soon as possible, and applications should normally reach us no later than 21.10.2026 at 23:59 CEST. Employment Conditions:
- Contract type: Limited duration contract (5 years).
- Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position. Working Hours: 40 hours per week Job Flexibility: Fully Onsite Job grade: 3-4 Job reference: HR-SA-2026-197-LD Field of work: Administration
- Benchmark Job Title: Process/Services Assistant Global Benefits
- A competitive salary (tax free), increasing in line with your years of relevant experience.
- 30 days of paid leave per year plus 2 weeks annual closure.
- Coverage by CERN’s comprehensive health insurance scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.
Company and context
- Building Relationships: relating well to all people regardless of category/level within the Organization.
- Demonstrating Flexibility: adapting quickly and resourcefully to shifting priorities and requirements. Language skills:
- Spoken and written both English and French. Eligibility and closing date:
- Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization.
- Employing a diverse workforce is central to our success.
- At CERN, the European Organization for Nuclear Research, we are pushing the frontiers of science and technology.
- Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering, technical, scientific, and administrative fields.
- Together, we foster an environment where innovation and collaboration thrive.
- Every day, we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe.
- We meet these challenges through the diverse perspectives within our teams, ensuring every contribution is valued and driving our shared sense of inclusion and purpose.
Additional details
- This is a varied position combining human resources administration, financial management and operational coordination within a Swiss employment framework.
- If you enjoy taking ownership of diverse administrative responsibilities, have solid knowledge of Swiss employment administration and thrive in an international environment, then join the CERN Staff Association and contribute to an essential service for the CERN community.
- Your primary responsibility will be to ensure the efficient administrative, human resources and financial management of the Jardin des Particules. Your main responsibilities will include:
- Technical Certificate or General Secondary Education or equivalent relevant experience in the field of Administration, Human Resources, Accounting, Finance or a related field.
- Experience in an international or multicultural environment would be an advantage. Technical competencies:
- Administration of employment contracts and personnel records under Swiss employment legislation. Behavioural competencies:
- Demonstrating Flexibility: adapting quickly and resourcefully to shifting priorities and requirements.
- Spoken and written both English and French. Eligibility and closing date:
- This vacancy will be filled as soon as possible, and applications should normally reach us no later than 21.10.2026 at 23:59 CEST. Employment Conditions:
- Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position. Working Hours: 40 hours per week Job Flexibility: Fully Onsite Job reference: HR-SA-2026-197-LD Field of work: Administration
Notes and original content
- Your primary responsibility will be to ensure the efficient administrative, human resources and financial management of the Jardin des Particules.
- Your main responsibilities will include:
- Experience:
- Experience in an international or multicultural environment would be an advantage.
- Technical competencies:
- Administration of employment contracts and personnel records under Swiss employment legislation.
- Behavioural competencies:
- Language skills:
- Spoken and written both English and French.
- Eligibility and closing date:
Questions about this listing
What salary does CERN offer for this role?
CERN lists CHF 60'500 - 91'500 gross per year for this position in Genève. This is the salary published in the original listing (or, when the employer omits a figure, a realistic estimate for the role and sector) — the calculator on this site converts it to your actual net take-home once cross-border tax and social contributions are applied.
Is this a full-time role, and what type of contract does CERN offer?
This listing is a full-time position. The contract type shown here comes directly from the employer's original posting; always confirm exact hours, notice period and probation length with CERN during the application process, since these details can vary by role even within the same contract category.
Do I need a cross-border work permit for a role in Geneva?
EU/EFTA residents living in the border zone of the country adjoining Canton Geneva can apply for a G permit; the Swiss employer files it with that canton's migration office after the contract is signed. Border-zone rules and processing times vary by neighbouring country and canton, so confirm the specifics with Geneva's cantonal migration office or with HR during the application.
How do I apply for this position at CERN?
Use the "Apply now" button on this page — it links directly to CERN's original listing at jobs.smartrecruiters.com, so your application goes straight to the employer's own applicant-tracking system. Frontaliere Ticino does not collect or forward applications itself.
