Administrative Assistant - Financial management (40%) — EPFL
- Location
- Lausanne
- Contract
- full-time
- Posted
- Yesterday
Role overview
Mission
As an Administrative Assistant, you provide administrative and financial support to the SV-IN Infrastructure Team.
You contribute to the administrative and financial management of the unit, including the preparation and monitoring of the budget, the preparation of financial reports, the monitoring of accounts and the management of the credit card.
- Mission
- As an Administrative Assistant, you provide administrative and financial support to the SV-IN Infrastructure Team.
- Main tasks and responsibilities
- Preparation and monitoring of the unit budget: budget preparation, expenditure monitoring, landing forecasts and annual closure work.
Main responsibilities
- Main tasks and responsibilities
- Preparation and monitoring of the unit budget: budget preparation, expenditure monitoring, landing forecasts and annual closure work.
- Development and monitoring of financial reporting and key indicators (KPIs).
- Monitoring of accounts: monitoring and processing of vendor invoices and monitoring of service fund planning.
- Credit card management and monthly allocation of expenses.
- Administrative support for the team and communication with users, in French and English.
- Seizing and tracking scientific orders. Profile
- SWC of trade employee or training deemed equivalent, supplemented by several years of experience in a similar function.
- Strong experience in financial and budgetary management.
- Very good command of French and English.
Company and context
- Excellent sense of organization, rigour and attention to detail.
- Autonomy, reliability and ease in collaboration with different interlocutors.
- An experience in an academic environment or a knowledge of EPFL is an asset. We offer
- At EPFL, we are convinced that everyone can accomplish great things when he or she evolves in a caring, respectful and successful environment.
- By joining our institution, you will help shape the future of society through education, research and innovation.
- We offer an inspiring, international and collaborative work environment where your contribution has a concrete impact and where your ideas are valued.
- Thanks to a flexible working environment and attractive working conditions, we are committed to creating an environment in which everyone can flourish, develop their potential and make a difference.
- Beyond your professional activity, our campuses welcome a vibrant community within a unique framework, driven by many initiatives to promote equality, inclusion, diversity, well-being and sustainability.
- Throughout the year, a varied program of cultural, sports and community activities also strengthens campus life.
- Discover our terms and conditions of employment and the benefits offered to our employees. Information Date of entry into office: 1 January 2027 Occupancy rate: 40%
Additional details
- Seizing and tracking scientific orders.
- An experience in an academic environment or a knowledge of EPFL is an asset.
- Discover our terms and conditions of employment and the benefits offered to our employees. Date of entry into office: 1 January 2027
- Type of contract: CSD – Term contract, renewable
Notes and original content
- Discover our terms and conditions of employment and the benefits offered to our employees.
- Information
- Date of entry into office: 1 January 2027
- Occupancy rate: 40%
- Duration: 1 year
Questions about this listing
What salary does EPFL offer for this role?
EPFL lists CHF 24'200 - 36'600 gross per year for this position in Lausanne. This is the salary published in the original listing (or, when the employer omits a figure, a realistic estimate for the role and sector) — the calculator on this site converts it to your actual net take-home once cross-border tax and social contributions are applied.
Is this a full-time role, and what type of contract does EPFL offer?
This listing is a full-time position. The contract type shown here comes directly from the employer's original posting; always confirm exact hours, notice period and probation length with EPFL during the application process, since these details can vary by role even within the same contract category.
Do I need a cross-border work permit for a role in Vaud?
EU/EFTA residents living in the border zone of the country adjoining Canton Vaud can apply for a G permit; the Swiss employer files it with that canton's migration office after the contract is signed. Border-zone rules and processing times vary by neighbouring country and canton, so confirm the specifics with Vaud's cantonal migration office or with HR during the application.
How do I apply for this position at EPFL?
Use the "Apply now" button on this page — it links directly to EPFL's original listing at careers.epfl.ch, so your application goes straight to the employer's own applicant-tracking system. Frontaliere Ticino does not collect or forward applications itself.
