Executive Assistant CPCO — Barry Callebaut
NewCHF 73'500 - 111'500
Barry Callebaut · Zurich (ZH)
- Location
- Zurich
- Contract
- full-time
- Posted
- Yesterday
SalaryCHF 73'500 - 111'500
Role overview
The Executive Assistant to the Chief People & Culture Officer (CPCO) and VP Global Total Reward provides high level administrative and organizational support to enable effective leadership and smooth daily operations. Serving as a trusted partner, this role ensures efficient coordination, clear communication, and strong stakeholder engagement.
Beyond supporting the CPCO, the Executive Assistant leads the Zurich Assistant Network, driving best practices, mentoring peers, and acting as a central coordination point for internal stakeholders.
- Manage and optimize the CPCO’s agenda, ensuring time is allocated to the highest value priorities
- Coordinate complex meeting scheduling, prepare briefing materials, and ensure timely follow ups
- Handle all travel arrangements, including flights, accommodation, transportation, and visa requirements
- Manage invoices, vendor setup, and expense reporting for the CPCO
- Prepare materials, presentations, and documentation for internal and external engagements
- Serve as a professional and trusted point of contact for internal and external stakeholders
- Build strong working relationships across all levels of the organization
- Ensure clear, timely, and effective communication between the CPCO, leadership teams, and key partners
- Key Responsibilities Include Executive Support
- Manage and optimize the CPCO’s agenda, ensuring time is allocated to the highest value priorities
Main responsibilities
- Key Responsibilities Include Executive Support
- Manage and optimize the CPCO’s agenda, ensuring time is allocated to the highest value priorities
- Coordinate complex meeting scheduling, prepare briefing materials, and ensure timely follow ups
- Handle all travel arrangements, including flights, accommodation, transportation, and visa requirements
- Manage invoices, vendor setup, and expense reporting for the CPCO
- Prepare materials, presentations, and documentation for internal and external engagements Stakeholder & Communication Management
- Serve as a professional and trusted point of contact for internal and external stakeholders
Company and context
- The Executive Assistant to the Chief People & Culture Officer (CPCO) and VP Global Total Reward provides high level administrative and organizational support to enable effective leadership and smooth daily operations.
- Serving as a trusted partner, this role ensures efficient coordination, clear communication, and strong stakeholder engagement.
- Beyond supporting the CPCO, the Executive Assistant leads the Zurich Assistant Network, driving best practices, mentoring peers, and acting as a central coordination point for internal stakeholders.
- Build strong working relationships across all levels of the organization
- Ensure clear, timely, and effective communication between the CPCO, leadership teams, and key partners
- Maintain the highest level of confidentiality when handling sensitive HR and organizational matters Operational & Team Support of the annual Chairman’s Awards
- Support the organization of team events, leadership meetings and offsites
- Coordinate onboarding for newcomers, including agendas and integration support
- Track key deliverables, follow up on action items, and help drive operational excellence within the HRLT Leadership within the Assistant Community
- Lead the Zurich Assistant Network, fostering collaboration and continuous improvement
Additional details
- Key Responsibilities Include
- Prepare materials, presentations, and documentation for internal and external engagements Stakeholder & Communication Management
- Maintain the highest level of confidentiality when handling sensitive HR and organizational matters Operational & Team Support
- Organization of the annual Chairman’s Awards
- Track key deliverables, follow up on action items, and help drive operational excellence within the HRLT Leadership within the Assistant Community
- Act as a central coordination point for assistants supporting leaders
Notes and original content
- About the Role
- Executive Support
- Prepare materials, presentations, and documentation for internal and external engagements
- Stakeholder & Communication Management
- Maintain the highest level of confidentiality when handling sensitive HR and organizational matters
- Operational & Team Support
- Track key deliverables, follow up on action items, and help drive operational excellence within the HRLT
- Leadership within the Assistant Community
