Administrative clerk – HEG student in employment - 60% — HUG

Company and context

• You contribute to the administrative and organizational coordination of management in direct support of executives.
• As such, you are involved in the preparation of the budget, the monitoring of accounts and payments, and the day-to-day management of the Vaud-Geneva secretariat.
• In support of the Executive Assistant, you are responsible for the preparation of meetings, the logistical organization of meetings, the writing of correspondence and minutes, and the follow-up of decisions taken.
• You also support the management of mail, supply orders and equipment required for the proper functioning of management.
• You are involved in organizing catering services for meetings, visits or internal events.
• At the same time, you manage the HRIS data of employees attached to management.
• You are also in support of the tasks related to the "Commission on Humanitarian Affairs and International Cooperation", the seizure and follow-up of donors within the Costummer Relationship Management.
• You support the convention development process and the preparation of annual reports related to management activities.
• As part of the tasks of the management of the firm and external affairs, you are in contact with various internal actors, including medical departments and external partners.