Assistant to Vice President 80-100 (w/m/d) — RUAG AG

Full description

As an Assistant to Vice President, you are a central hub within the business field. You support the management and the entire management team on organizational, administrative and coordinative topics, ensure an efficient flow of information and keep an eye on appointments, pendencies and important tasks.

You work with different organizational units, managers, employees and external partners. In addition to classic assistance tasks, you take on smaller projects and operational topics and actively participate in the further development of processes.

You can move that

• You support the leadership and the management team in organizational, administrative and coordination tasks.
• You coordinate appointments, meetings, workshops and business events and ensure their preparation and follow-up.
• You organize the mail and calendar management, coordinate pendencies and keep an eye on deadlines.
• You prepare presentations, decision bases, reports and other management documents and keep minutes.
• You coordinate information across different organizational units and ensure an efficient flow of information.
• You take on operational tasks in SAP, such as opening orders and processing business processes.
• You lead smaller projects and independently take on topics such as the organization of training programs or OE projects.
• You recognize potential for improvement and support the further development of administrative processes.

You bring that with you

Professional and technical knowledge

• You have a commercial education or a comparable qualification.
• You will bring professional experience in an assistant or coordination role, ideally in the ICT environment.
• Ideally, you have experience with SAP, especially in the processing and tracking of orders, orders, invoices and cost centers.
• You have good knowledge of Microsoft 365 as well as digital document management and collaboration tools.
• You are experienced in data preparation, reporting and appointment, task and pending management.

Organisational and methodological competences

• You are an organizational talent and work independently, structured and priority-oriented.
• You can combine complex information from different sources and prepare it for the addressee.
• You organize meetings, workshops and events independently and recognize potential for improvement in administrative processes.
• You have a quick understanding and safely deal with confidential and strategically relevant information.

Communication

• You have very good oral and written German skills as well as good English skills
• Knowledge of French is an advantage.
• You communicate stylishly at different hierarchical levels and act professionally towards managers, internal specialist positions and external partners.
• You are characterized by a pronounced service and customer orientation.

Personal competences

• You are trustworthy, discreet and with integrity.
• You work independently, take your own initiative and are reliable.
• You are a structured, solution-oriented and set personality.

Do you not meet all the requirements one hundred percent? Apply anyway. We are always looking for talented and motivated people who want to enrich our team. We attach great importance to diversity and equal opportunities and our goal is to build a diverse team in which everyone can fully develop their personal strengths. We particularly encourage all individuals, regardless of gender, who may have concerns about accepting a job in an army-related environment to apply.

Place of work

RUAG MRO Holding AG, , Bern

Over the area

The Business Segment Computing, Communication Solutions & Products (CCSP) is responsible for a wide range of communication solutions for the Swiss Army. These include integration projects, proprietary products such as ERSA IMFS and TTEL, service level agreements and the commercial business Polycom. Other areas of focus are battery energy and mini-drones.

Your advantages

Your well-being is important to us. That is why you have many advantages with us. These include, for example:

• Wages and ancillary benefits: We offer you a performance-oriented and market-oriented salary, 13 monthly wages and generous premiums and allowances. Together with other ancillary services, this results in an attractive overall package.
• Flexible working: We attach great importance to our employees finding a healthy balance between work and private life. That is why we offer flexible working hours and home office options, among other things.
• Perks: At RUAG you benefit from perks in the areas of mobility and food. In addition, you benefit from attractive offers on our benefit portal and have fleet discounts at various renowned car brands.
• Career and further education opportunities: Promoting and developing the potential of our employees is important to us. Through training, courses and further education, we support them in continuously developing their skills in order to achieve their professional goals.
• Leisure activities: Our employees are close to our hearts. That is why we give them a day off for their birthday, offer a diverse sporting offer and the opportunity to receive additional days off against pay deduction in addition to the annual holiday credit.

This is how our application process works

Important information about the application process

• Before the start of employment, you will be asked to provide a penalty and enforcement record.
• We accept applications exclusively through our job portal jobs.ruag.ch. Unfortunately, we cannot accept both e-mail and letter applications.

Your contact person

Lars Thomann Talent Acquisition Specialist [email protected]

Questions about this listing