TALENT & LEARNING SPECIALIST (H/F) — Edmond de Rothschild

Full description

MISSION

To supports the effective delivery of Talent & Learning activities across Edmond de Rothschild (Suisse). The role is responsible for the administration, coordination and logistical organisation of learning programmes, while ensuring accurate data management in Welink . (HRIS). Working closely with the Talent & Learning team, HR stakeholders, internal participants and external providers, the T&L Specialist contributes to a seamless learner experience and to the efficient execution of local and Group-wide learning initiatives.

KEY RESPONSIBILITIES

T&L administration and shared mailbox

• Manage the Talent & Learning shared mailbox, ensuring requests are addressed, redirected or escalated in a timely manner.
• Maintain standard responses, templates and administrative documentation.
• Support the maintenance and updating of the mailbox chatbot and automated responses.
• Provide first-level support to employees and managers regarding learning-related queries, registrations and practical arrangements.

Welink – Learning Management System

• Create, configure and maintain training courses, learning offers and Talent & Learning activities in Welink.
• Enter, review and update course information, including descriptions, durations, locations, target audiences and practical details.
• Manage participant registrations, waiting lists, cancellations and attendance records.
• Ensure the quality, completeness and reliability of learning data within the Welink Learning module.
• Produce regular reports on mandatory training, certifications and participation, including CWMA-related requirements.
• Support the deployment and administration of Group learning programmes within the local LMS environment.

Training programs & learning events organization

• Maintain and update the Talent & Learning calendar, ensuring alignment with planned programmes and key HR activities.
• Coordinate programme action plans, timelines and follow-up actions with relevant internal stakeholders.
• Organise the practical and logistical aspects of training sessions, workshops and learning events, including:
• Booking training rooms, external venues and required equipment;
• Coordinating catering and other on-site services;
• Preparing participant communications, attendance lists and training materials in line with Edmond de Rothschild branding;
• Welcoming external consultants and trainers in Geneva;
• Ensure that learning sessions run smoothly and that participants, facilitators and providers receive appropriate logistical support.

Invoicing and suppliers administration (Suisse HR scope)

• Encode and monitor invoices in Buyer.
• Support the creation and administration of new suppliers, including the collection and follow-up of required documentation.
• Maintain accurate records of invoices, purchase-related documentation and supplier information.
• Liaise with internal stakeholders and suppliers to resolve administrative issues where required.

Language training

• Coordinate the end-to-end administration of language training programmes.
• Support the collection and analysis of employee learning needs.
• Coordinate with language-training providers regarding scheduling, participant enrolment, attendance and programme follow-up.

PROFILE AND SKILLS

• At least three years of relevant professional experience in human resources, learning administration, event coordination or a similar operational support function.
• Excellent organisational and coordination skills, with the ability to prioritise effectively, manage multiple tasks and stakeholders, and meet deadlines while maintaining a high level of attention to detail.
• Highly proactive, with the ability to anticipate needs, take initiative and follow tasks through to completion.
• Strong command of Microsoft Office, particularly Excel and PowerPoint; experience with an LMS is an asset.
• Service-oriented, with strong communication skills and the ability to work professionally with internal clients and external providers.
• Able to handle confidential information with discretion.
• Fluent in both French and English.

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