Secrétaire médical ou médicale au service d’immunologie et d’allergologie - 80% — HUG

Full description

Company description

With more than 13,000 employees representing 160 professions, the University Hospitals in Geneva are a reference institution at the national and international level. To learn more about our institution, take a few minutes to discover the highlights of 2025 by clicking here . Attached to the Department of Medicine, the Immunology and Allergology Service is involved in the management of patients with acute and chronic immunological and allergic diseases in diagnostic and therapeutic terms.

Description of post

Within the Secretariat of the Department of Immunology and Allergology, currently composed of three medical secretaries, you have the task of organizing and providing autonomous daily work related to the work of assistant and assistant doctors, as well as heads of clinics and interns of the Allergology Unit.

Thanks to your relational ease, you welcome, inform and guide patients presenting in allergy and manage the phone calls you receive.

You organize the consultations by managing the electronic physician agenda and preparing patient files. If necessary, you schedule additional medical examinations and repatriate medical reports, and take care of allergy passports. You are also responsible for the management and follow-up of insurance applications (DRM), the management of ADR AC laboratory programming (Berne), the management of payroll applications and the examinations of capillaroscopy to be exported to IPR.

While responding to the various requests, you carry out administrative activities related to your function, such as patient records monitoring, mail and e-mail management, independently.

You are pro-active in carrying out logistical tasks arising from the life of a secretariat such as receiving, sorting, distributing and/or tracking paper mail and orders, scanning and archiving various documents.

Within the team, you develop a close relationship with your colleagues medical secretaries (provide continuity of service during absences) and with the medical-care team. More generally, your sense of service makes you an agile person ready to put your versatility at the service of the institution to practice in different services as needed.

Qualifications

You have an EWC of an employee or business employee and a medical or medical secretary degree, or any training deemed equivalent.

You have a successful experience in a similar position in a medical secretariat. You have a very good knowledge of computer tools (ECDL advanced for Word and standard for Excel), ideally also institutional software in force at the HUG (DPA, DPI, GRECO 2, OPALE).

You have a perfect command of French in both oral and written terms and a proven writing capacity. Medical terminology is easy to understand. Knowledge of English is an asset.

With a good team spirit, you have the ability to work in a shared office with several secretaries. While you have a good sense of organization and priorities, you are an autonomous, rigorous and precise person in the tasks entrusted to you.

You also have the tools to deal with unforeseen situations and thus manage stress situations easily.

Finally, you have a keen sense of confidentiality.

Further information

• Entry into office : 01.01.2027
• Number of posts: 1
• Activity rate: 80%
• Function class: 11 (10 if not holder or holder of ECDL certificates)
• Contract: CDI
• Deadline for applications: 11.11.2026
• Request for information: Ms. C. Seiraz, Executive Head, tel. 022 372 96 94

Your application must include a letter demonstrating your motivation, curriculum vitae, copies of the diplomas and certificates required for the position and the last two work certificates. This announcement is addressed to women and men alike. Wishing to engage in the fight against unemployment, the HUGs encourage applications from the cantonal employment office. Only applications submitted via the recruitment platform are taken into account. Paper and e-mail applications will not be processed.

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