Secrétaire / assistante ou assistant de la responsable de l’unité d’investigations anesthésiologies et du responsable de l’unité pédiatrique du Service d’anesthésie – 80 % — HUG

Full description

Company description

With more than 13,000 employees representing 160 professions, the University Hospitals in Geneva are a reference institution at the national and international level. To learn more about our institution, take a few minutes to see our 2025 retrospective by clicking here . With close to 1,200 collaborators, the Department of Acute Medicine (DMA) includes services such as anaesthesiology, clinical pharmacology and toxicology, intensive care and emergencies. It responds to a quadruple mission through its services that bring their expertise in frequent interaction with all university hospitals in Geneva, thanks to a cross-sectional plateau, with the aim of ensuring the best possible care for patients. The Anesthesiology Service is a transversal service of the HUGs at the heart of the technical plateau. With its 7 medical units and a research and innovation unit, its mission is to ensure the comfort and safety of patients during therapeutic or diagnostic, medical or surgical, as well as in post-intervention care, while ensuring the proper management of pain. As Switzerland's largest centre in number of active acts per year, the Anesthesiology Service is at the forefront of progress in this area. The service also provides pre- and post-graduate and continuing education for nurses and physicians in specialized training. The services are also provided in the field of interventional analgia and in emergency situations in the hospital or pre-hospital setting alongside the Emergency Service.

Description of post

The post is attached to the hospital-university anaesthesiological investigation unit, which is responsible for supporting the establishment, conduct and development of clinical and translational research projects related to clinical services, the Faculty of Medicine and institutional partners, and the paediatric anaesthesia unit. She does not have patient reception activity.

Within the 2 units

Attached to the directorates of the two units, you independently ensure the secretariat, in all areas of its hospital, academic and institutional activities, with decision-making according to delegation of authority, after examination of the files. You manage and organize the calendar of the two doctors responsible for unit, filter out the demands and ensure the interface with the interlocutors and internal and external interlocutors (department, faculty, and partners). You make requests for training, congresses, etc., organize travel and make requests for reimbursement of related costs, access requests for all senior doctors in both units. You contribute to the capture and monitoring of the elements in the VRH tool of both teams, to the administrative reception of new collaborators (research nurses, PhD students, trainees) and to the preparation of recruitment files. You support the administrative management of hospital (HUG) and faculty accounts (UNIGE): supporting documents, cost notes, commitments, monitoring of deadlines and closures, in connection with the accounting of the two institutions. You provide administrative support to unit managers in the recruitment process of the new staff and manage staff schedules and absences (hospitalo-university) on institutional time management applications.

Within the framework of the assistance of the Professor Hospital-University in charge of the Anesthesiological Investigation Unit: You organize unit team sessions, strategic committees, project sessions, draft minutes, and follow up decisions. You contribute to the administrative life of research projects (conventions, circulation of signatures, classification of administrative files, defences and meetings). You keep up-to-date the intranet and the unit's web pages, the list of supported projects, both clinical and faculty, as well as the mailing lists and the flowchart. You write and submit letters, notes, activity and financial reports and presentations. You ensure the continuity of the secretariat in the absence of the leadership, within the framework of the delegation entrusted to you.

Within the framework of the assistance of the university hospital professor responsible for the Paediatric Anesthesia Unit: You provide assistance in managing the pickets of the area's doctors and guard plans. You are the interface with all the partners of the paediatric anesthesiology service, especially for transplants and liver checks. You manage the expertise for insurance and file tracking for litigation. Thanks to your relationship ease, you collaborate with multidisciplinary teams, collaborators, partner sectors, private individuals and other services. You interact with your departmental colleagues. And more generally, your sense of service makes you an agile person ready to put his versatility at the service of the institution to practice in different services according to needs.

Qualifications

You hold an EWC of an employee or business employee, or an equivalent title, supplemented by a federal certificate of assistant or executive assistant, or an equivalent training or experience. You justify an experience of at least 2 years in a similar position, ideally with a medical, academic or public health cadre. You have perfect mastery of computer tools (ECDL advanced for Word, Excel and PowerPoint, standard for the web) and ease with institutional tools. You have an excellent command of French in both oral and written terms and a proven ability to write. Knowledge of English is an asset. You are rigorous, methodical, highly organizational, priority management and leadership. You work proactively, autonomously and diplomatically. You have a high sense of discretion and confidentiality.

Further information

• Start: as soon as possible
• Number of posts: 1
• Participation rate: 80%
• Function class: 12
• Contract: CDI
• Deadline for applications: 02.11.2026
• Information request: Ms. C. Roth, Secretary, tel. 079 553 02 46

Your application must include a letter demonstrating your motivation, curriculum vitae, copies of the diplomas and certificates required for the position and the last two work certificates. This announcement is addressed to women and men alike. Wishing to engage in the fight against unemployment, the HUGs encourage applications from the cantonal employment office. Only applications submitted via the recruitment platform are taken into account. Paper and e-mail applications will not be processed.