Events Coordinator Intern — Fondation de la Haute Horlogerie

Full description

Reference code: JR132937

Richemont owns some of the world, leading luxury goods Maisons, with particular strength in jewellery, fine watches and premium accessories. Each Maison representatives a proud tradition of style, quality and craftsmanship and Richemont seems to preserve the heritage and identity of each of its Maisons. At the same time, we are committed to innovation and designing new products which are in keeping with our Maisons, through a process of continuous creativity.

Your missions

The Coordinator of Events will be responsible for assisting the event team in the organization and implementation of our internal and external events. He/she will actively contribute to all stages of the life cycle of event projects, from design to post-production, ensuring the proper implementation and fulfilment of the objectives set.

Your responsibility

• Planning and logistics support:
• Participate in the research and selection of providers (places, caterers, technical equipment, animations, etc.).
• Assist in the negotiation of quotations and the monitoring of contracts with suppliers.
• Contribute to the development of detailed planning and back-planning of events.
• Manage logistical aspects: invitation management, guest lists, accreditations, transport, accommodation if necessary.
• Prepare event materials (badges, signs, presentation documents, goodies).
• Client contacts
• Communication and promotion:
• Coordination with the communications department and participation in updating internal and external communication tools related to events.
• Follow up registrations and confirmations of attendance (depending on events).
• Coordination on D-Day:
• Provide on-site operational support during events (accommodation of participants, management of providers, coordination of internal teams), depending on events,
• Ensure the smooth running of the event and the prompt resolution of unforeseen events.
• Post-event monitoring and evaluation:
• Participate in the collection of feedback and post-event reviews.
• Assist in data compilation and analysis reports.
• Contribute to the archiving of documents and event resources.
• Administrative management:
• Assist in the budgetary monitoring of events (spending monitoring, filing of invoices).
• Update contact and provider databases.

YOUR PROFILE

• Student in Marketing in business school, communication, event, or university equivalent.
• An initial experience (stage, association) in organizing events would be a plus.
• Mastery of the Office Pack (Word, Excel, PowerPoint).
• Good editorial skills in French and English.
• Knowledge of project management or communication tools would be appreciated.

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