Assistant·e de Direction junior·e à 100 % — Hôpital de La Tour

Full description

La Tour Hospital is a high-level, private, independent and human-scale acute care facility. Anchored in his mission to restore the best possible quality of life for his patients, he places continuous improvement, medical excellence and the accompaniment of his collaborators at the heart of his priorities. The institution employs more than 1,200 employees, representing more than 60 professions, and collaborates with more than 550 registered doctors.

For the Directorate-General, we are recruiting

100% Junior Management Assistant (ref: 2045)

Your mission

In order to strengthen the Bureau of the General Directorate, we are looking for a Junior Management Assistant with 3 to 5 years of experience in a managerial or executive support function.

Attached to the Coordinator of the Branch Office, you contribute to the proper functioning of the Directorates and the fluidity of their organization. In a challenging and challenging environment, you ensure quality administrative, organizational and logistical support, demonstrating responsiveness, anticipation and discretion. You mainly intervene with the Directorates of Operations, Care and Finance, while contributing to the continuity of support provided to the Directorate General.

As such, you will be asked to

• Managing and coordinating the agendas, meetings and meetings of several members of the Directorate;
• Organize priorities, anticipate constraints and prepare the information needed to make appointments work;
• Provide professional reception for visitors, partners and collaborators;
• Receive and direct appeals and requests to the Directorate;
• Follow-up of the Directorate's generic mailbox and ensure the processing of requests requiring response or action;
• Prepare and format documents, presentations, minutes and records;
• Organize meetings, business trips and institutional events;
• To ensure the administrative follow-up of actions decided at meetings;
• Contribute to the management and updating of the content of the Directorate-General on the intranet;
• To provide administrative and organizational support to the Coordinator of the Branch Office and to contribute to the continuity of the Branch's operations;
• Provide administrative and logistical support to the Occupational Health and Safety Commission, including the organization of meetings, the preparation of summonses and the preparation of minutes;
• Ensure proper organization of the Directorate's common spaces and availability of necessary supplies and consumables.

We are looking for a profile that meets the following criteria:

• Higher or specialized training in management, management or administration;
• Ideally 3-5 years of professional experience in a managerial or managerial support function;
• Excellent editorial skills and perfect mastery of French and spelling;
• Mastery of office automation and collaborative tools, in particular Microsoft 365, Teams and SharePoint;
• A facility for the simultaneous management of several activities, priorities and interlocutors;
• Intermediate English level.

Today you want to consolidate your experience by joining a demanding institutional environment in which you can gradually develop your autonomy and responsibilities.

Recognized for your rigor and reliability, you stand out by

• your excellent sense of organization, service and priorities;
• your ability to anticipate, work independently and adapt quickly to situations and requests;
• your sense of confidentiality, discretion and discernment, which allow you to treat sensitive information professionally;
• your diplomacy, relationship ease and professional presentation, which allow you to interact with various interlocutors, both internal and external.

What we propose

Type of contract: Contract with Indeterminate Duration Percentage: Full time - 100%

Why join us

By joining the Hospital of La Tour, you integrate a demanding and dynamic professional environment, at the heart of the functioning of the institution. You have a versatile function, directly linked to several Directorates, and make a concrete contribution to the quality of their organization and coordination.

Do you want to put your organizational skills, your sense of service and your capacity for anticipation at the service of a hospital environment? Join La Tour Hospital and take part in an institution that places quality, trust and excellence at the heart of its priorities. We look forward to discovering your application!

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