Assistenz Stab — Universitäre Psychiatrische Dienste Bern (UPD)

Full description

COO Bern

You like to organize, think along and keep an overview in a dynamic environment? Do you want to work close to operational events and actively shape changes? Then a versatile task awaits you in the staff of the COO Bern in the UPZ. You will experience the transformation of the University Psychiatric Center Bern (UPZ) at close range and actively participate in shaping changes. We are currently bringing together the two largest psychiatric institutions in the Canton of Bern to jointly create new things and secure the psychiatric care of the future. Your range of tasks is broad and develops dynamically along the needs of the two COO organizations in Bern and Münsingen. You work with different stakeholders, are close to operational decisions and make an important contribution to smooth processes in day-to-day business.

Your tasks

• You support the staff management, the department and department managers as well as the COO Bern in day-to-day business and ensure that administrative and organizational tasks are performed reliably
• You perform your assignments in Bern and occasionally also in Münsingen
• You plan appointments ahead of time, prepare meetings and workshops, write protocols and keep open pendencies and deadlines consistently in view
• You support project and portfolio management, keep track of pendant lists, take over administrative tasks in contract management and relieve project leaders
• You contribute to budgeting and cost control and provide data, evaluations and overviews in MS Excel structured and reliable
• You support the description and further development of workflows, keep processes up-to-date and ensure uniform and complete documentation
• You take on coordination tasks between departments and directorates and ensure a smooth flow of information in everyday administrative life

Your profile

• You have in-depth commercial training (EFZ) and several years of professional experience in a demanding service or operational environment, for example in a project or management assistance
• More important to us than degrees are your high comprehension and your maker mentality
• You bring experience in the administrative project environment, know reporting processes and move safely in a dynamic, changing environment
• You understand accounting contexts, have a good understanding of numbers and keep track of budgeting and cost control
• You work independently, structured and reliable, are highly service-oriented and like to participate
• You have a very good expression and high style security in German, verbally as well as in writing, and communicate appropriately to the addressee
• You have very good user knowledge in Microsoft 365, especially Word, Excel, PowerPoint and Outlook, and are open to new IT systems
• You are interested in operational quality and safety topics and ideally bring experience in hospital or healthcare, quality and process management (e.g. QMPilot or QWiki), contract management or with applications such as Planforge and Messerli software.

The UPZ

The Universitäre Psychiatrische Zentrum Bern (UPZ) is the leading centre of excellence for psychiatry and psychotherapy in the capital region. It ensures psychiatric care in the canton of Bern along the entire supply chain, from early diagnosis to outpatient, day-care and inpatient therapies to rehabilitation and forensics. With more than 30 locations, the UPZ offers a comprehensive supply network. In addition, the UPZ makes an important contribution in the areas of teaching, training and further education as well as research.

Your place of work

University Psychiatric Center Bern (UPZ) Bolligenstrasse 111, 3000 Bern 60

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