Administrative Assistant 60%-80% — EPFL
CHF 60'500 - 91'500
EPFL · Sion (VS)
- Location
- Sion
- Contract
- full-time
- Posted
- 10 days ago
SalaryCHF 60'500 - 91'500
Role overview
Mission The École Polytechnique Fédérale de Lausanne (EPFL) is looking for a dynamic and reliable administrative assistant to assist a professor and his laboratory.
The candidate ensures the smooth running of administrative processes and acts as a central interface with EPFL services (HR, finance, purchasing).
- Mission The École Polytechnique Fédérale de Lausanne (EPFL) is looking for a dynamic and reliable administrative assistant to assist a professor and his laboratory.
- The candidate ensures the smooth running of administrative processes and acts as a central interface with EPFL services (HR, finance, purchasing).
- Main tasks and responsibilities
- Management of HR processes: hiring, contract management, visa decisions, onboarding of new employees and liaison with HR.
Main responsibilities
- Main tasks and responsibilities
- Management of HR processes: hiring, contract management, visa decisions, onboarding of new employees and liaison with HR.
- Financial administration of the laboratory: budget monitoring, invoice verification, cost center management and financial reporting.
- Processing expense reports, credit card statements and travel expenses in accordance with EPFL guidelines.
- Great autonomy and responsibilities within a dynamic team.
Application process
- Applications (CV, cover letter, diplomas) must be submitted exclusively via the EPFL career portal.
- Only complete files will be taken into consideration.
- Information Start date: 01/08/2026 or to be agreed Min occupancy rate: 60.00 Max occupancy rate: 80.00 Contract type: CDD Duration: Until August 31, 2028 Reference: 2282
Company and context
- and processing of orders (materials, equipment, services), including logistics.
- Management and archiving of documents (electronic and physical).
- of meetings, seminars, visits and trips (logistics, accommodation, visas).
- Correspondence and agenda management in French, English and German; drafting of minutes. Profile
- Commercial training completed (CFC for commercial employee or equivalent); the federal executive assistant certificate is an asset.
- Several years of professional experience as an administrative assistant, ideally in a university or research environment; experience at EPFL is desirable.
- Excellent organizational skills, initiative, attention to detail and discretion.
- Very good knowledge of French, German and English (written and oral).
- Perfect command of MS Office (notably Word, Excel), ERP systems and EPFL tools.
- Ability to interact within multicultural teams at all levels.
Additional details
- Organization and processing of orders (materials, equipment, services), including logistics.
- Organization of meetings, seminars, visits and trips (logistics, accommodation, visas).
- Correspondence and agenda management in French, English and German; drafting of minutes.
