Strategy Coordinator and Executive Admin — CSL Behring
NewCHF 73'500 - 111'500
CSL Behring · Opfikon (ZH)
- Location
- Opfikon
- Contract
- full-time
- Posted
- Yesterday
SalaryCHF 73'500 - 111'500
Role overview
The primary purpose of the Strategy & Corporate Development and Finance Coordinator is to provide comprehensive coordination, analyst and logistical support to the Strategy & Corporate Development.
This includes managing high profile external meeting coordination with investment banks, VCs, biotech and Pharma execs, internal meeting planning involving senior management and highly cross functional support, coordinating travel and event logistics, handling invoicing and expenses, and maintaining accurate records.
Additionally, the role includes providing administration and coordination support the Strategy & Corporate Development and Finance team and other designated business leaders in managing global activities.
- The primary purpose of the Strategy & Corporate Development and Finance Coordinator is to provide comprehensive coordination, analyst and logistical support to the Strategy & Corporate Development.
- This includes managing high profile external meeting coordination with investment banks, VCs, biotech and Pharma execs, internal meeting planning involving senior management and highly cross functional support, coordinating travel and event logistics, handling invoicing and expenses, and maintaining accurate records.
- AND ACCOUNTABILITIES External Meeting Coordination
- Assist with external meeting requests, including sending meeting invites, booking meeting rooms, registering attendees with Reception/Security, and escorting attendees to meeting rooms. Research and Analysis
- A diploma or degree in Business Administration, Finance, or a related field is preferred.
- Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Main responsibilities
- AND ACCOUNTABILITIES External Meeting Coordination
- Assist with external meeting requests, including sending meeting invites, booking meeting rooms, registering attendees with Reception/Security, and escorting attendees to meeting rooms. Research and Analysis
- Compile and format materials including summarising and distributing investment bank and VC reports.
- Manage regular touchpoints and cadence for engagements
- Design and produce complex documents including reports and presentations, collecting and preparing information for both internal & external stakeholder meeting Invoicing and Financial Administration
- Manage invoicing processes, including sending invoices to Accounts Payable, assisting with coding, and liaising with vendors.
- Complete expense reports via Concur for the team & other designated leaders. Travel Coordination
- Organise travel arrangements for the team & other designated leaders, including flights, accommodation, airport transfers, and visa requirements. Team Collaboration
- Work closely with other Executive Assistants, maintaining regular catch-ups via face-to-face meetings or Teams.
- Assist with other administrative tasks as required by the IR team. Administrative Support
Key requirements
- A diploma or degree in Business Administration, Finance, or a related field is preferred.
- Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with Concur, Nasdaq, and other relevant software tools is advantageous.
- Proven experience in an administrative or coordinator role, preferably within strategy, finance, or a related field.
- Demonstrated ability to manage multiple tasks and priorities effectively.
- Experience in organising events and coordinating travel logistics.
- Familiarity with financial administration processes such as including invoicing and expense reporting.
- Well-developed/proficient skills in all Microsoft packages (Word, Excel, PowerPoint), with the ability to learn new systems quickly
- Experience in providing executive support to senior leaders with a strict sense of professional ethics and ensure confidentiality Competencies
- Attention to Detail: Ensures accuracy and comple
Additional details
- RESPONSIBILITIES AND ACCOUNTABILITIES External Meeting Coordination
- Assist with external meeting requests, including sending meeting invites, booking meeting rooms, registering attendees with Reception/Security, and escorting attendees to meeting rooms. Research and Analysis
- Design and produce complex documents including reports and presentations, collecting and preparing information for both internal & external stakeholder meeting Invoicing and Financial Administration
- Complete expense reports via Concur for the team & other designated leaders. Travel Coordination
- Organise travel arrangements for the team & other designated leaders, including flights, accommodation, airport transfers, and visa requirements. Team Collaboration
- Assist with other administrative tasks as required by the IR team. Administrative Support
- Experience in providing executive support to senior leaders with a strict sense of professional ethics and ensure confidentiality
Notes and original content
- RESPONSIBILITIES AND ACCOUNTABILITIES
- External Meeting Coordination
- Assist with external meeting requests, including sending meeting invites, booking meeting rooms, registering attendees with Reception/Security, and escorting attendees to meeting rooms.
- Research and Analysis
- Design and produce complex documents including reports and presentations, collecting and preparing information for both internal & external stakeholder meeting
- Invoicing and Financial Administration
- Complete expense reports via Concur for the team & other designated leaders.
- Travel Coordination
- Organise travel arrangements for the team & other designated leaders, including flights, accommodation, airport transfers, and visa requirements.
- Team Collaboration
