Personal Assistant with support of NCCR HR & Equal Opportunity activities — ETH Zürich
Role overview
The Swiss federal government has approved six new National Centres of Competence in Research (NCCRs). These programmes will provide long term strength to key strategic research areas in Switzerland. ETH Zurich heads three of the six approved NCCRs, namely the NCCR “Genesis”, and sees this as a major opportunity for education, top-level research and knowledge transfer to industry and society. “Genesis” investigates the origin of life as a gradual transition from inanimate matter to living organisms. The centre will be managed in close cooperation with the University of Lausanne (UNIL). The project brings together more than 100 scientists from all parts of the country, bridging the gap between biology, chemistry, astrophysics, and Earth and planetary sciences.
### Personal Assistant to Professor Queloz (60%)
- The comprehensive planning, coordination, and prioritization of your supervisor's calendar, including travel arrangements, is your responsibility. - Support Senior member of the group or assistant professor related to Professor Queloz in ETHZ administrative matters. - Maintain close communication with other key people managing NCCR Genesis operation at ETH Zürich. - Take meeting minutes and monitor the implementation of decisions and tasks. - Coordinate internal communication, announcement/new and regular website updates, in Prof Queloz group, including some general duty for the Institutes. - Handle all HR related processes for the research group including the smooth onboarding of new members. For NCCR Genesis you are the secretary of the Equal Opportunity Committee. - As the first point of contact for Queloz’s research group, coordinate internal and external stakeholders as well as visitor programs. - Handle administrative tasks such as mail processing, document management, and process support routinely. - Efficiently and carefully process ad-hoc tasks arising from daily operations. - Coordinate the organization of the group's annual science conference, welcome & network events, lunch seminars etc.
Description
The Swiss federal government has approved six new National Centres of Competence in Research (NCCRs). These programmes will provide long term strength to key strategic research areas in Switzerland. ETH Zurich heads three of the six approved NCCRs, namely the NCCR “Genesis”, and sees this as a major opportunity for education, top-level research and knowledge transfer to industry and society. “Genesis” investigates the origin of life as a gradual transition from inanimate matter to living organisms. The centre will be managed in close cooperation with the University of Lausanne (UNIL). The project brings together more than 100 scientists from all parts of the country, bridging the gap between biology, chemistry, astrophysics, and Earth and planetary sciences.
### Personal Assistant to Professor Queloz (60%)
- The comprehensive planning, coordination, and prioritization of your supervisor's calendar, including travel arrangements, is your responsibility. - Support Senior member of the group or assistant professor related to Professor Queloz in ETHZ administrative matters. - Maintain close communication with other key people managing NCCR Genesis operation at ETH Zürich. - Take meeting minutes and monitor the implementation of decisions and tasks. - Coordinate internal communication, announcement/new and regular website updates, in Prof Queloz group, including some general duty for the Institutes. - Handle all HR related processes for the research group including the smooth onboarding of new members. For NCCR Genesis you are the secretary of the Equal Opportunity Committee. - As the first point of contact for Queloz’s research group, coordinate internal and external stakeholders as well as visitor programs. - Handle administrative tasks such as mail processing, document management, and process support routinely. - Efficiently and carefully process ad-hoc tasks arising from daily operations. - Coordinate the organization of the group's annual science conference, welcome & network events, lunch seminars etc.
