Office Manager:in für die Leitung des Bereichs Partnerschaften für Innovation und Unternehmertum (m/w/d) — ETH Zürich

Full description

Office Manager:for the management of the Partnerships for Innovation and Entrepreneurship (m/f/d)

80%-100%, Zurich, permanent

ETH Zurich stands for excellent research, groundbreaking innovation and the successful transfer of knowledge to business and society. In the Vice-Presidium for Knowledge Transfer and Economic Relations (VPWW), we work at the interface between science, innovation, entrepreneurship and external partners.

In order to support the management of the Partnerships for Innovation and Entrepreneurship area, we are looking for a committed and experienced person as an Office Manager, either immediately or by agreement.

Job description

In this versatile function, you support the management as a central contact person in organizational and administrative matters.

• Management & day support: Proactive organizational and administrative discharge of management in day-to-day business
• Calendar & Schedule Management: Independent management of the calendar, prioritization of requests as well as preparation and follow-up of meetings with internal and external stakeholders (agendas, documents, pendencies tracking)
• Financial & administration administrative processes: support in expense and payment transactions, set-ups, management of contracts and maintenance of digital filing structures
• Communication & Interface: Processing of correspondence (DE/EN) and professional hub to internal units, professorships and external partners:
• Travel: Planning business trips and looking after international delegation guests
• Event organisation: participation in the organisation of events and workshops as well as presentations and communication documents
• Communication & Web: Editorial support of the website as well as preparation of presentations and communication documents
• Process optimization: further development of templates, checklists and administrative standards for quality assurance

Some of the tasks are carried out in close cooperation with the administrative staff of the Vice-Presidency for Knowledge Transfer and Economic Relations. Mutual support and representation ensure a continuous and efficient organisation.

Profile

• Commercial education or equivalent qualification completed
• Several years of experience in a demanding administrative function
• Strong organizational and coordination skills as well as a forward-looking, exact and structured working method
• High level of independence, initiative and reliability
• Professional and service-oriented approach towards internal and external contacts: inside
• Enjoying an international, dynamic and versatile working environment
• Very good user knowledge of common MS Office applications and affinity for digital tools
• Discreet and trustworthy handling of sensitive information
• Experience in a university, innovation, entrepreneurship or international environment is an advantage
• Very good oral and written communication skills in German and English at level C2, other languages are a plus

We offer

• Become part of ETH Zurich, which not only supports your professional development, but also actively contributes to positive changes in society
• A varied and responsible activity at the interface of science, innovation, entrepreneurship and business. You will work closely with a vice presidential executive and gain insight into challenging tasks in an international, committed and respectful working environment.
• Attractive working conditions and numerous opportunities for personal and professional development
• Discounts such as public transport subscriptions and car sharing, wide sports offer of the ASVZ, child care etc.,
• Attractive pension services through the PUBLICA pension scheme

Diversity and sustainability are important to us

In line with our values, ETH Zurich supports an inclusive culture. We promote equal opportunities, value diversity and foster a working and learning environment in which the rights and dignity of all employees and students are respected. On our website on equal opportunities and diversity, you will learn how we ensure a fair and open environment in which everyone can develop and flourish. Sustainability is a key value for us – we are consistently working towards a climate-neutral future.

Curious? We are too.

We look forward to your English online application with the following documents:

• CVC
• Letter of motivation
• Employment certificates

For information, please contact Peggy Stroede ( [email protected]). Further information about ETH Zurich and the Vice President of Knowledge Transfer and Economic Relations can be found on the ETH Zurich website.

Please apply exclusively via the online application portal. Applications by e-mail or by post will not be considered.

We are happy to point out that the pre-selection is carried out by the responsible recruiters and not by artificial intelligence.

For recruitment agencies, the terms and conditions of ETH Zurich apply.

About ETH Zurich

ETH Zurich is one of the best technical science universities in the world. We are known for our excellent teaching, groundbreaking basic research and the direct transfer of new findings into society. More than 30,000 people from more than 120 countries find an environment that promotes independent thinking and a climate that inspires excellence. At the heart of Europe and globally networked, we jointly develop solutions for the global challenges of today and tomorrow.

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