Office Manager at the Chair of Global Security — ETH Zürich
- Location
- Zurich
- Contract
- fixed-term
- Posted
- Today
Role overview
Office Manager at the Chair of Global Security
80%-100%, Zurich, fixed-term print Drucken
The newly established Chair of Global Security, held by Prof.
- Office Manager at the Chair of Global Security
- 80%-100%, Zurich, fixed-term print Drucken
Application process
- Applications are reviewed on a rolling basis; screening of applications will begin on 12th October 2026, and the position remains open until filled.
- Starting date: 1st November 2026 or as soon as possible thereafter. Job description
- Finance, Procurement & Grant Management (ETHIS/SAP): Independent budget monitoring, financial forecasting, year-end closings, and daily transactions (expenses, invoices, procurement), alongside preparing third-party grant applications (e.g., SNSF, EU), and setting up and monitoring contracts and agreements with international collaborators and partner organisations (in coordination with the relevant ETH offices)
- Project, Logistics & Fieldwork Operations: Operational tracking of research deliverables, logistical support for fieldwork (including fragile settings), and coordination of travel, meetings, and hybrid events
- Strategy, Leadership & Governance: Advising the Chair on operational and organisational matters, developing team structures and workflows toward the 2029 CSS leadership transition, and administrative supervision of research assistants (e.g. timesheets)
- HR Operations & Data Management: Support the recruitment processes and onboarding of the group, in coordination with D-GESS HR, and organizing data storage and management in line with ETH guidelines
- Communications, Web & Social Media: Developing and maintaining the Chair’s web presence (ETH CMS) and social media channels, handling media and journalist enquiries in coordination with D-GESS/ETH communications, and supporting the Chair’s external communications
- Executive Support & Stakeholder Relations: Primary point of contact for global stakeholders, complex cross-time zone calendar management, compiling agendas, drafting minutes and ensuring follow-up, and preparation of reports in German and English, and handling sensitive, security-related information with discretion Profile
Additional details
- 80%-100%, Zurich, fixed-term
- Starting date: 1st November 2026 or as soon as possible thereafter.
- Executive Support & Stakeholder Relations: Primary point of contact for global stakeholders, complex cross-time zone calendar management, compiling agendas, drafting minutes and ensuring follow-up, and preparation of reports in German and English, and handling sensitive, security-related information with discretion
- SAP) and readiness to learn ETH systems (ETHIS) Experience handling confident
Notes and original content
- Job description
- SAP) and readiness to learn ETH systems (ETHIS)
- Experience handling confident
Questions about this listing
What salary does ETH Zürich offer for this role?
ETH Zürich lists CHF 101'500 - 154'000 gross per year for this position in Zurich. This is the salary published in the original listing (or, when the employer omits a figure, a realistic estimate for the role and sector) — the calculator on this site converts it to your actual net take-home once cross-border tax and social contributions are applied.
Is this a full-time role, and what type of contract does ETH Zürich offer?
This listing is a fixed-term contract position. The contract type shown here comes directly from the employer's original posting; always confirm exact hours, notice period and probation length with ETH Zürich during the application process, since these details can vary by role even within the same contract category.
Do I need a cross-border work permit for a role in Zürich?
EU/EFTA residents living in the border zone of the country adjoining Canton Zürich can apply for a G permit; the Swiss employer files it with that canton's migration office after the contract is signed. Border-zone rules and processing times vary by neighbouring country and canton, so confirm the specifics with Zürich's cantonal migration office or with HR during the application.
How do I apply for this position at ETH Zürich?
Use the "Apply now" button on this page — it links directly to ETH Zürich's original listing at jobs.ethz.ch, so your application goes straight to the employer's own applicant-tracking system. Frontaliere Ticino does not collect or forward applications itself.
