Executive Assistant (Hybrid; m/f/x/d; 80%) — Swiss Re
- Location
- Zürich
- Contract
- full-time
- Posted
- Yesterday
Role overview
As an Executive Assistant within Swiss Re's Asset Management division, you will be the operational backbone for several Managing Directors and their teams across three distinct investment areas.
This is far more than a traditional support role — you will be a trusted partner, a strategic coordinator, and a key connector across teams and leadership levels.
Your ability to manage complexity, maintain confidentiality, and deliver with precision will directly enable the success of the leaders and teams you support.
- As an Executive Assistant within Swiss Re's Asset Management division, you will be the operational backbone for several Managing Directors and their teams across three distinct investment areas.
- This is far more than a traditional support role — you will be a trusted partner, a strategic coordinator, and a key connector across teams and leadership levels.
- Key Responsibilities
- Screen and prioritize incoming emails, visitor requests, and inquiries, evaluating relevance and importance, and directing them to the appropriate team members with sound judgment
Main responsibilities
- Key Responsibilities
- Screen and prioritize incoming emails, visitor requests, and inquiries, evaluating relevance and importance, and directing them to the appropriate team members with sound judgment
- Manage complex calendars for multiple senior leaders, arranging travel, meetings, conference calls, visitor registrations, conference room bookings, and catering logistics
- Coordinate intricate travel arrangements , including international itineraries, ensuring all logistics are seamlessly executed and process related expenses
- Produce high-quality reports and presentations using Microsoft Word, PowerPoint, and Excel to support leadership communications and business needs
- Contribute to special projects across Asset Management functional areas and in support of senior leadership initiatives
- Provide backup support to fellow Executive Assistants, fostering a collaborative and resilient team environment
- Assist with event planning in a corporate setting, coordinating logistics and ensuring smooth execution of internal and external events About the Team
- This role sits within the Assistants Team , a collaborative and high-performing group spanning three of Swiss Re's key global hubs — Zurich, London, and New York .
- The team plays a critical role in enabling senior leadership across Swiss Re's Asset Management division to operate at their best, providing seamless, professional, and proactive administrative support across time zones and geographies.
Application process
- If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience.
- We may use AI-powered tools to support the review and evaluation of applications for this position.
- These tools provide additional insights to our recruitment teams, but all hiring decisions are carefully reviewed and made by people.
- To learn more about how we use AI in recruitment and how we handle your personal data, please review our Data Privacy Statement before applying. Keywords: Reference Code: 139343
Company and context
- Are you a master of organization, a champion of efficiency, and someone who thrives in a fast-paced, high-stakes environment?
- If you are the kind of professional who anticipates needs before they arise, keeps multiple plates spinning with ease, and brings calm confidence to even the busiest of days — we want to hear from you.
- Join Swiss Re's Asset Management division and play a pivotal role in supporting some of the most dynamic leaders in the industry.
- You are equally comfortable working independently and collaborating across teams, and you have a natural ability to build trusted relationships at all levels of an organization.
- You thrive under pressure, embrace challenges, and bring a solutions-oriented mindset to every situation.
- We are looking for candidates who meet these requirements:
- 7+ years of professional experience in a comparable Executive Assistant or senior administrative role within a corporate environment
- Bilingual proficiency in English and German — both written and spoken — with the ability to draft polished, professional correspondence in both languages
- Exceptional organisational skills , with a proven ability to manage competing priorities, complex schedules, and tight deadlines without losing attention to detail These are additional nice to haves:
- Familiarity with the financial services, insurance, or reinsurance industry
Additional details
- Assist with event planning in a corporate setting, coordinating logistics and ensuring smooth execution of internal and external events
- You will be joining a group of experienced, engaged professionals who support one another and continuously raise the bar for what great executive support looks like.
- Exceptional organisational skills , with a proven ability to manage competing priorities, complex schedules, and tight deadlines without losing attention to detail These are additional nice to haves:
- For Switzerland, the base salary range for this position is between CHF 72'000 and CHF 108,000 (for a full-time role). The specific salary offered considers:
- Eligibility may vary depending on the terms of Swiss Re policies and your employment contract.
- To learn more about how we use AI in recruitment and how we handle your personal data, please review our Data Privacy Statement before applying. Reference Code: 139343
Notes and original content
- About the Role
- About the Team
- Exceptional organisational skills , with a proven ability to manage competing priorities, complex schedules, and tight deadlines without losing attention to detail
- These are additional nice to haves:
- For Switzerland, the base salary range for this position is between CHF 72'000 and CHF 108,000 (for a full-time role).
- The specific salary offered considers:
- About Swiss Re
- To learn more about how we use AI in recruitment and how we handle your personal data, please review our Data Privacy Statement before applying.
- Reference Code: 139343
Questions about this listing
What salary does Swiss Re offer for this role?
Swiss Re lists CHF 58'800 - 89'200 gross per year for this position in Zürich. This is the salary published in the original listing (or, when the employer omits a figure, a realistic estimate for the role and sector) — the calculator on this site converts it to your actual net take-home once cross-border tax and social contributions are applied.
Is this a full-time role, and what type of contract does Swiss Re offer?
This listing is a full-time position. The contract type shown here comes directly from the employer's original posting; always confirm exact hours, notice period and probation length with Swiss Re during the application process, since these details can vary by role even within the same contract category.
Do I need a cross-border work permit for a role in Zürich?
EU/EFTA residents living in the border zone of the country adjoining Canton Zürich can apply for a G permit; the Swiss employer files it with that canton's migration office after the contract is signed. Border-zone rules and processing times vary by neighbouring country and canton, so confirm the specifics with Zürich's cantonal migration office or with HR during the application.
How do I apply for this position at Swiss Re?
Use the "Apply now" button on this page — it links directly to Swiss Re's original listing at swissre.com, so your application goes straight to the employer's own applicant-tracking system. Frontaliere Ticino does not collect or forward applications itself.
