Mitarbeiter:in Administration im Grants Office (m/w/d) — ETH Zürich

Full description

Employee: in Administration at the Grants Office (m/f/d)

80%-100%, Zurich, permanent

Printed Printing

The Grants Office is the central point of contact for research funding at ETH Zurich and supports researchers of all career levels in identifying, attracting and managing competitive national and international research funds. We also accompany the evaluation process of the ETH departments and supervise the ETH internal research funding programmes (project and talent funding), manage the offices of the Research Commission and the Prize Commission and support the Vice-President for Research in strategic, conceptual and organisational issues.

In order to strengthen our secretariat, we are looking for a committed, initiative and organisationally strong person immediately or by agreement. The office combines classical secretarial tasks with participation in various administrative processes in the research environment. Those who enjoy coordinating processes, carefully maintaining data and keeping a reliable overview will find an exciting field of activity with us.

Job description

In a dynamic and varied working environment, you take on administrative and organizational tasks in connection with various processes in the Grants Office, lead the general secretariat of the Grants Office (including telephone service, appointment organization, material ordering) and support the specialists in the following areas:

• Management of third-party funded projects, including maintenance of interfaces with relevant administrative units, as well as preparation and quality assurance of decision and correspondence documents
• Organisation of information events for researchers and maintenance of appropriate communication channels
• Organisation of the visits of the external experts within the framework of the departmental evaluations
• Financial administration: recording expenses, accounting, budget, trend calculation
• Personnel administration: entries/exits, support during training
• Quality assurance, in particular Monitoring and maintenance of databases in the Grants Office

Profile

• You have in-depth professional experience in the administrative field, preferably in an equivalent position in the university environment
• They are characterized by a secure use of digital tools, with knowledge of file makers or other database systems being advantageous.
• You are a team-capable, solution- and service-oriented personality with great initiative and pleasure in working in an international environment and with different stakeholders.
• You like to work carefully, accurately and keep track of a large number of parallel tasks and hectic situations.
• A high level of service orientation and a pronounced quality awareness characterize your working method
• Excellent knowledge of German and English in words and writing round off their profile

Place of work

We offer

She expects a varied and demanding area of responsibility in an open, appreciative and collegial work culture. Your workplace in the historic ETH main building offers modern infrastructure and excellent access to public transport. In addition, you benefit from numerous advantages, including perks, such as for ÖV subscriptions and car sharing, a versatile sports offer of the ASVZ, various offers for child care and attractive social and pension benefits.

Become part of ETH Zurich, which not only supports your professional development, but also actively promotes positive changes in society