Executive Assistant & Office Coordinator — UBS

The Executive Assistant & Office Coordinator is critical to ensuring the effective coordination of executive priorities and day-to-day office operations. The position requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, executive-facing environment. This is an in-office role based in the Salt Lake City headquarters and requires regular on-site presence to support business and leadership needs. Key Responsibilities: Office Operations & Coordination • Serve as a key operational contact for the UBS Bank USA Salt Lake City headquarters office. • Coordinate office operations, including visitor management, seating arrangements, executive meeting logistics, and general administrative support. • Partner with Facilities, Security, and the Salt Lake City management team to ensure smooth and efficient office operations. • Support broader office management activities, including oversight of supplies, equipment, and workspace organization. Executive & Governance Support • Provide administrative support to the Head of Governance, including calendar management, meeting preparation, and coordination of priorities. • Coordinate management committee and governance-related meetings, including scheduling, attendee tracking, materials preparation, and logistics, as needed. Meetings, Events & Executive Engagement • Assist in planning and coordinating onsite leadership meetings, town halls, and executive visits. • Provide on-site support for the visiting senior executives (CEO, President), ensuring a seamless experience during visits to Salt Lake City. Administrative & Operational Support • Manage procurement requests, including approval and coordination of office supplies and equipment purchasing. • Coordinate travel arrangements and expense reporting for the Head of Governance. • Maintain and administer filing systems (electronic and manual), ensuring accuracy, accessibility, and compliance with organizational policies. • Hand