Document Management Specialist — État de Vaud (Administration cantonale vaudoise)
- Location
- Lausanne
- Contract
- part-time
- Posted
- 74 days ago
Role overview
The General Secretariat is looking for a specialist in document management.
- The General Secretariat is looking for a specialist in document management.
- Development of a migration plan specifying steps, responsibilities and timelines.
- Team support in the sorting, preparation and migration of documentary content.
Main responsibilities
- Development of a migration plan specifying steps, responsibilities and timelines.
- Team support in the sorting, preparation and migration of documentary content.
- For further information, please consult the specifications by clicking here or contact Marta Pinto, Head of Innovation and Transverse Files at 021/316.55.67
- Bachelor HES in documentary information or training deemed equivalent.
- CAS in information governance and desired digital transformation.
- Certification of quality management systems.
- Minimum 3 years of experience in conducting documentary migration projects and implementing classification plans and social conservation rules.
Application process
- Online application on the official career portal offers-emploi.vd.ch.
Company and context
- You are leading the documentary reorganization of the Department's general secretariat by making the diagnosis of the network disk and designing a new classification plan for the entire service.
- You ensure the migration of content in accordance with legal requirements.
- Analysis of the current storage server structure (network disk), including tree, volumetric, content and usage.
- Identification of duplicates, obsolete documents and classification inconsistencies.
- Mapping of groups, existing access rights and current document management practices.
- Collection of team needs and constraints through interviews and workshops.
- Definition of the guiding principles of the future classification plan, based on the standards and recommendations of the cantonal archives of Vaud.
- Design of a classification plan for the entire service and support of its validation by COPIL, in line with the recommendations of the cantonal archives of Vaudises.
- Accompanying documentary migration, including reshaping groups and access rights.
- Tests, adjustments and consolidation of the classification plan based on feedback from users.
Questions about this listing
What salary does État de Vaud (Administration cantonale vaudoise) offer for this role?
État de Vaud (Administration cantonale vaudoise) lists CHF 60'500 - 91'500 gross per year for this position in Lausanne. This is the salary published in the original listing (or, when the employer omits a figure, a realistic estimate for the role and sector) — the calculator on this site converts it to your actual net take-home once cross-border tax and social contributions are applied.
Is this a full-time role, and what type of contract does État de Vaud (Administration cantonale vaudoise) offer?
This listing is a part-time position. The contract type shown here comes directly from the employer's original posting; always confirm exact hours, notice period and probation length with État de Vaud (Administration cantonale vaudoise) during the application process, since these details can vary by role even within the same contract category.
Do I need a cross-border work permit for a role in Vaud?
EU/EFTA residents living in the border zone of the country adjoining Canton Vaud can apply for a G permit; the Swiss employer files it with that canton's migration office after the contract is signed. Border-zone rules and processing times vary by neighbouring country and canton, so confirm the specifics with Vaud's cantonal migration office or with HR during the application.
How do I apply for this position at État de Vaud (Administration cantonale vaudoise)?
Use the "Apply now" button on this page — it links directly to État de Vaud (Administration cantonale vaudoise)'s original listing at offres-emploi.vd.ch, so your application goes straight to the employer's own applicant-tracking system. Frontaliere Ticino does not collect or forward applications itself.
