Coordinateur·trice des collaborateur·trice·s administratif·ve·s — État de Vaud (Administration cantonale vaudoise)

Full description

The Regional Employment Offices (ORP) of the canton of Vaud attached to the Directorate-General for Employment and Labour Market (DGEM) are responsible for assisting clients in their job search and supporting employers in the recruitment of staff. They play a key role in the implementation of employment policy and the fight against unemployment. In your capacity as coordinator of administrative staff, you play a key role in the organisation of activities and deal with all requests related to ORP services. You oversee back-office activities, including the processing of vacancies and labour market registrations (LMMs). You are also responsible for planning and organising the work of the administrative team. You are the role of the Head of Office in the operational management of the administrative team's activities and contribute to the fluidity of internal processes. In direct contact with clients, you ensure a professional reception and respond effectively to their requests. You also take part in electronic document management (EDM), ensuring the digitization and rigorous processing of documents received.

• Coordinate the team of administrative staff.
• Process requests related to ORP services.
• Ensure the coordination of back-office activities for the process of processing vacancies and labour market registrations (LMMs).
• Ensure receipt of clients from ORP and respond to their requests.
• Scan all relevant documents entering the ORP and perform any other tasks or tasks assigned by the hierarchy. For further information, please consult the Terms of Reference by clicking here or contact Ms Teodora Ciobanu, HR Advisor, at 021 316 61 93.
• SWC of commercial employee, supplemented by work experience of at least 5 years.
• Experience confirmed in the operational management of a team.
• Excellent organizational skills, with a high sense of priority.
• Relationship and developed sense of communication; a conscientious person, equipped with interpersonal skills and a strong customer orientation.
• Flexible, empathic, effective and able to manage stress situations.
• Experience in recruitment or placement is an asset.

Position in the Cantonal Administration of Vaud (State of Vaud), Switzerland. Online application on the official career portal offers-emploi.vd.ch.