Assistant.e administratif.ve (40%) — EPFL

Full description

Mission

The aim of the Centre Propédeutique (CePro) is to facilitate the organisation and conduct of the major courses in the first year. The objectives of the CePro include the coordination and management of teaching assistants, participation in teaching, coordination of technical and logistical organization of examinations, sharing of existing teaching resources and the development of new resources. The CePro is looking for an administrative assistant.ve to strengthen its team at the level of the organisation of examinations.

Main tasks and responsibilities

• Management of reviews

In collaboration with the CePro IT team and under the responsibility of team leaders, the person ensures the administrative and operational follow-up of the process of organizing the examinations by:

• Monitoring the process of enrollment in examinations, including communication with teachers, sending reminders and checking registrations within the deadlines.
• Coordinating the management of printed examinations, including the organisation of storage space for reprography, archiving, tracking of cartons, transmission of necessary information, and control of entries and documents.
• Providing documentation of review procedures and tools, in collaboration with the development team, including API documentation.
• Updating courses in ANS Students, based on student lists transmitted and according to established procedures.
• Ensures the processing and follow-up of examination scans in accordance with current procedures.
• Coordinating the process of printing exams via CREP , in particular by checking the documents transmitted, ensuring that deadlines are met and ensuring coordination with Reprography, teachers/assistants and with the CePro IT team.
• Preparing room plans for regular and deferred examinations based on the information and constraints provided.
• Organizing administrative and logistical aspects of deferred reviews, including preparation of documents and monitoring of their printing.
• Administrative and technical support for users and application management

In a process defined by the CePro, the person

• Provides first-level administrative and technical support for current requests, including by telephone and e-mail.
• Identify, process and track requests within its perimeter up to resolution, or transmission to the appropriate support level.
• Contributes to the maintenance and updating of the website, ensuring the monitoring and updating of content as required

Profile

• Oral and written knowledge of English and French
• Access with computer and office tools
• Ability to interact in a multicultural environment
• Dynamics and proactivity, great sense of responsibility, excellent organizational knowledge and ability to work independently

We offer

• A dynamic and multicultural working environment in an internationally renowned multidisciplinary institution
• Attractive working conditions
• Continuing training opportunities

Information

Start date: as soon as possible

Occupancy rate : 40,00

Type of contract: CSD

Duration: 1 year

Reference: 2487