Assistant.e administratif.ve 30% — EPFL

Full description

Mission

The Wood Construction Laboratory (IBOIS) aims to develop a new generation of wood constructions using a wide range of wood products, ranging from natural resources to processed products, such as laminated-paste wood.

As administrative assistant.ve you ensure the administrative management of the laboratory as a whole in support of the professor and team members (20%).

On the other hand, you ensure the administrative management of a post-graduate course (10%)

Main tasks and responsibilities

Laboratory administrative management

• Correspondence and mail management (French, English); phone, filing, archiving
• Travel arrangements
• Economy and furniture, demand for work

Employee Management

• Correspondence, preparation of staff engagement in relation to the laboratory and HR
• Preparation of files, reception and information to employees
• Absence management
• Transfer and removal of funds
• Management of Student Assistant Hours
• Management of premises and equipment
• Management of accreditation rights

Budget management

• Management of operating budgets
• Establishment and monitoring of ad hoc operating budgets and year-end closures
• Management of payments, guest services invoices, reimbursement of staff costs

Other activities

Maintenance and improvement of the laboratory website Administrative management of a post-graduate course (10%)

Profile

• Trade CFCs or equivalent experience
• Mastery of Office and Adob suites
• excellent oral and written knowledge of English and French
• spirit of analysis and synthesis
• social, flexible and adaptable
• autonomous nature, ease in teamwork
• able to set priorities in stress situations and imagine solutions

We offer

• A varied position with a high degree of autonomy within a small team
• The possibility of discovering the wooden construction

Information

Effective date: 01/10/2026

Occupancy rate : 30,00

Type of contract: CSD

Duration: open until 31.07.2028

Reference: 2402