Administrative Assistant.ve Doctoral Program (50%) — EPFL

Role overview

Mission As Administrative Assistant to the Doctoral Programme EDMX (Materials Science and Engineering) at 50%: Main tasks and responsibilities Management of the doctoral course:

• Processing of applications to the programme
• Welcoming doctoral students and coordinating the registration process, assistance in administrative tasks; support during the entire doctoral course
• Coordination of the formal stages of the doctoral course.

Management of the doctoral programme in coordination with the programme management:

• Organisation of the meetings of the programme commission, minutes, implementation of decisions
• Secretariat of the management of the doctoral programme
• Management of the internal and external course book
• Management of the doctoral programme fund
• Organisation of events for the programme community
• Management and updating of the website of the doctoral programme (on Wordpress) This position is divided between two persons and represents a total activity rate of 80%.

A female employee currently holds a 30% rate, while the position to be reappointed is 50%.

Profile

• Excellent oral and written knowledge of French and English
• Very good mastery of EPFL's computer tools; a knowledge of IS Academy is an asset
• Ability to effectively evolve in a multicultural academic environment and interact with professors and doctoral students
• High sense of responsibility, high listening capacity and rigorous, proactive and oriented approach solutions
• Excellent organisational skills, with high capacity to work independently and structuredly We offer
• A dynamic and multicultural working environment in an internationally renowned multidisciplinary institution
• Attractive working conditions
• Opportunities for further training Information Start date: September 1 or to be defined Occupancy rate: 50.00 Contract type: CDI Postulation deadline: June 9 Reference: 2234 For all your questions, please contact Stéphanie Thoma Doctoral Program Administrator