Assistant.e administratif.ve (40%) — EPFL
- Location
- Lausanne
- Contract
- Full-time
- Posted
- 3 days ago
Full description
Mission
The aim of the Centre Propédeutique (CePro) is to facilitate the organisation and conduct of the major courses in the first year. The objectives of the CePro include the coordination and management of teaching assistants, participation in teaching, coordination of technical and logistical organization of examinations, sharing of existing teaching resources and the development of new resources. The CePro is looking for an administrative assistant.ve to strengthen its team at the level of the organisation of examinations.
Main tasks and responsibilities
- Management of reviews
In collaboration with the CePro IT team and under the responsibility of team leaders, the person ensures the administrative and operational follow-up of the process of organizing the examinations by:
- Monitoring the process of enrollment in examinations, including communication with teachers, sending reminders and checking registrations within the deadlines.
- Coordinating the management of printed examinations, including the organisation of storage space for reprography, archiving, tracking of cartons, transmission of necessary information, and control of entries and documents.
- Providing documentation of review procedures and tools, in collaboration with the development team, including API documentation.
- Updating courses in ANS Students, based on student lists transmitted and according to established procedures.
- Ensures the processing and follow-up of examination scans in accordance with current procedures.
- Coordinating the process of printing exams via CREP , in particular by checking the documents transmitted, ensuring that deadlines are met and ensuring coordination with Reprography, teachers/assistants and with the CePro IT team.
- Preparing room plans for regular and deferred examinations based on the information and constraints provided.
- Organizing administrative and logistical aspects of deferred reviews, including preparation of documents and monitoring of their printing.
- Administrative and technical support for users and application management
In a process defined by the CePro, the person
- Provides first-level administrative and technical support for current requests, including by telephone and e-mail.
- Identify, process and track requests within its perimeter up to resolution, or transmission to the appropriate support level.
- Contributes to the maintenance and updating of the website, ensuring the monitoring and updating of content as required
Profile
- Oral and written knowledge of English and French
- Access with computer and office tools
- Ability to interact in a multicultural environment
- Dynamics and proactivity, great sense of responsibility, excellent organizational knowledge and ability to work independently
We offer
- A dynamic and multicultural working environment in an internationally renowned multidisciplinary institution
- Attractive working conditions
- Continuing training opportunities
Information
Start date: as soon as possible
Occupancy rate : 40,00
Type of contract: CSD
Duration: 1 year
Reference: 2487
Questions about this listing
What salary does EPFL offer for this role?
The original listing does not state a salary. Our estimate for this role and sector in Lausanne is CHF 24'200 - 36'600 gross per year — an estimate, not a figure communicated by EPFL. The calculator on this site converts a gross salary into your actual net take-home once cross-border tax and social contributions are applied.
Is this a full-time role, and what type of contract does EPFL offer?
This listing is a full-time position. The contract type shown here comes directly from the employer's original posting; always confirm exact hours, notice period and probation length with EPFL during the application process, since these details can vary by role even within the same contract category.
Do I need a cross-border work permit for a role in Vaud?
EU/EFTA residents living in the border zone of the country adjoining Canton Vaud can apply for a G permit; the Swiss employer files it with that canton's migration office after the contract is signed. Border-zone rules and processing times vary by neighbouring country and canton, so confirm the specifics with Vaud's cantonal migration office or with HR during the application.
How do I apply for this position at EPFL?
Use the "Apply now" button on this page — it links directly to EPFL's original listing at careers.epfl.ch, so your application goes straight to the employer's own applicant-tracking system. Frontaliere Ticino does not collect or forward applications itself.
