Administrative Assistant.ve 30% — EPFL
- Location
- Lausanne
- Contract
- full-time
- Posted
- 6 days ago
Role overview
Mission
The Wood Construction Laboratory (IBOIS) aims to develop a new generation of wood constructions using a wide range of wood products, ranging from natural resources to processed products, such as laminated-paste wood.
As administrative assistant.ve you ensure the administrative management of the laboratory as a whole in support of the professor and team members (20%).
- Mission
- The Wood Construction Laboratory (IBOIS) aims to develop a new generation of wood constructions using a wide range of wood products, ranging from natural resources to processed products, such as laminated-paste wood.
- Main tasks and responsibilities Laboratory administrative management:
- Correspondence and mail management (French, English); phone, filing, archiving Travel arrangements Economy and furniture, demand for work Employee Management:
Main responsibilities
- Main tasks and responsibilities Laboratory administrative management:
- Correspondence and mail management (French, English); phone, filing, archiving Travel arrangements Economy and furniture, demand for work Employee Management:
- Correspondence, preparation of staff engagement in relation to the laboratory and HR
- Preparation of files, reception and information to employees Absence management Transfer and removal of funds Management of Student Assistant Hours Management of premises and equipment Management of accreditation rights Budget management: Management of operating budgets
- Establishment and monitoring of ad hoc operating budgets and year-end closures
- Management of payments, guest services invoices, reimbursement of staff costs Other activities:
- Maintenance and improvement of the laboratory website Administrative management of a post-graduate course (10%) Profile Trade CFCs or equivalent experience Mastery of Office and Adob suites
- excellent oral and written knowledge of English and French spirit of analysis and synthesis social, flexible and adaptable autonomous nature, ease in teamwork
- able to set priorities in stress situations and imagine solutions We offer A varied position with a high degree of autonomy within a small team
- The possibility of discovering the wooden construction Information Effective date: 01/10/2026 Occupancy rate : 30,00 Type of contract: CSD
Additional details
- Main tasks and responsibilities Laboratory administrative management:
- Correspondence and mail management (French, English); phone, filing, archiving Travel arrangements Economy and furniture, demand for work Employee Management:
- Preparation of files, reception and information to employees Absence management Transfer and removal of funds Management of Student Assistant Hours Management of premises and equipment Management of accreditation rights Management of operating budgets
- Management of payments, guest services invoices, reimbursement of staff costs
- Maintenance and improvement of the laboratory website Administrative management of a post-graduate course (10%) Trade CFCs or equivalent experience Mastery of Office and Adob suites
- excellent oral and written knowledge of English and French spirit of analysis and synthesis social, flexible and adaptable autonomous nature, ease in teamwork
- able to set priorities in stress situations and imagine solutions A varied position with a high degree of autonomy within a small team
- The possibility of discovering the wooden construction Effective date: 01/10/2026 Occupancy rate : 30,00 Type of contract: CSD
- Duration: open until 31.07.2028
Notes and original content
- Main tasks and responsibilities
- Laboratory administrative management:
- Correspondence and mail management (French, English); phone, filing, archiving
- Travel arrangements
- Economy and furniture, demand for work
- Employee Management:
- Preparation of files, reception and information to employees
- Absence management
- Transfer and removal of funds
- Management of Student Assistant Hours
Questions about this listing
What salary does EPFL offer for this role?
EPFL lists CHF 18'200 - 27'500 gross per year for this position in Lausanne. This is the salary published in the original listing (or, when the employer omits a figure, a realistic estimate for the role and sector) — the calculator on this site converts it to your actual net take-home once cross-border tax and social contributions are applied.
Is this a full-time role, and what type of contract does EPFL offer?
This listing is a full-time position. The contract type shown here comes directly from the employer's original posting; always confirm exact hours, notice period and probation length with EPFL during the application process, since these details can vary by role even within the same contract category.
Do I need a cross-border work permit for a role in Vaud?
EU/EFTA residents living in the border zone of the country adjoining Canton Vaud can apply for a G permit; the Swiss employer files it with that canton's migration office after the contract is signed. Border-zone rules and processing times vary by neighbouring country and canton, so confirm the specifics with Vaud's cantonal migration office or with HR during the application.
How do I apply for this position at EPFL?
Use the "Apply now" button on this page — it links directly to EPFL's original listing at careers.epfl.ch, so your application goes straight to the employer's own applicant-tracking system. Frontaliere Ticino does not collect or forward applications itself.
