Administrative Assistant — SICPA SA
- Location
- Prilly
- Contract
- full-time
- Posted
- 3 days ago
Role overview
For our Commercial Department, we are seeking a highly organized, proactive, and service-oriented:
Administrative Assistant (ful-time, permanent) ROLE
Manage complex international travel arrangements, coordinating itineraries and optimizing schedules in line with colleagues’ agendas
- For our Commercial Department, we are seeking a highly organized, proactive, and service-oriented:
- Administrative Assistant (ful-time, permanent) ROLE
Application process
- Coordinate visa applications and other travel-related administrative requirements, ensuring all necessary documentation is prepared and submitted in a timely manner
- Coordinate on-site visits for customers and prospects, ensuring seamless logistics, including agendas, meeting rooms, accommodation, transportation, and restaurant bookings
- Ensure a smooth and professional visitor experience from arrival to departure
- Manage calendars autonomously, coordinating schedules, prioritizing requests, and anticipating potential conflicts
- Organize internal and external meetings, conference calls, and workshops
- Prepare meeting agendas, coordinate required materials, and support follow-up actions
- Prepare and reconcile travel and expense reports accurately and in a timely manner
- Provide day-to-day administrative support to multiple teams Manage purchase requests and invoices
Company and context
- Maintain accurate records and ensure effective document organization PROFILE
- Proven experience as an Administrative Assistant supporting multiple teams or stakeholders, ideally within an international environment
- Excellent organizational and time-management skills, with strong attention to detail and the ability to manage multiple priorities
- Proactive and service-oriented, with the ability to anticipate needs, take ownership, and work autonomously
- Strong communication and interpersonal skills, with a professional demeanor
- Flexible and adaptable, with the ability to remain calm and effective in a fast-paced environment
- High level of confidentiality, discretion, and reliability
- Hands-on, solution-oriented mindset with strong initiative
- Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint) Experience with SAP is an advantage
- Knowledge of business etiquette and hospitality best practices is a plus
Additional details
- Administrative Assistant (ful-time, permanent)
- Provide day-to-day administrative support to multiple teams Manage purchase requests and invoices
- Maintain accurate records and ensure effective document organization
- Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint) Experience with SAP is an advantage
- Fluent in French and English; any additional language is an asset Positive attitude and strong team spirit
Notes and original content
- Provide day-to-day administrative support to multiple teams
- Manage purchase requests and invoices
- Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint)
- Experience with SAP is an advantage
- Fluent in French and English; any additional language is an asset
- Positive attitude and strong team spirit
Questions about this listing
What salary does SICPA SA offer for this role?
SICPA SA lists CHF 60'500 - 91'500 gross per year for this position in Prilly. This is the salary published in the original listing (or, when the employer omits a figure, a realistic estimate for the role and sector) — the calculator on this site converts it to your actual net take-home once cross-border tax and social contributions are applied.
Is this a full-time role, and what type of contract does SICPA SA offer?
This listing is a full-time position. The contract type shown here comes directly from the employer's original posting; always confirm exact hours, notice period and probation length with SICPA SA during the application process, since these details can vary by role even within the same contract category.
Do I need a cross-border work permit for a role in Vaud?
EU/EFTA residents living in the border zone of the country adjoining Canton Vaud can apply for a G permit; the Swiss employer files it with that canton's migration office after the contract is signed. Border-zone rules and processing times vary by neighbouring country and canton, so confirm the specifics with Vaud's cantonal migration office or with HR during the application.
How do I apply for this position at SICPA SA?
Use the "Apply now" button on this page — it links directly to SICPA SA's original listing at jobs.sicpa.com, so your application goes straight to the employer's own applicant-tracking system. Frontaliere Ticino does not collect or forward applications itself.
