Assistante administrative 60%-80% — EPFL

Full description

Mission The École Polytechnique Fédérale de Lausanne (EPFL) is looking for a dynamic and reliable administrative assistant to assist a professor and his or her laboratory. The candidate ensures the smooth running of administrative processes and acts as a central interface with EPFL's departments (HR, finance, purchasing). Main Duties and

• Responsibilities
• HR process management: hiring, contract management, visa decisions, onboarding of new employees and liaison with HR.
• Financial administration of the laboratory: budget monitoring, invoice verification, cost center management and financial reporting.
• Processing of expense reports, credit card statements and travel expenses in accordance with EPFL guidelines.
• Organization and processing of orders (materials, equipment, services), including logistics.
• Management and archiving of documents (electronic and physical).
• Organization of meetings, seminars, visits and trips (logistics, accommodation, visas).
• Correspondence and agenda management in French, English and German
• Drafting of minutes.
• Profile - Completed commercial training (CFC as a commercial employee or equivalent); The federal certificate of executive assistant is an asset. - Several years of professional experience as an administrative assistant, ideally in academia or research
• Experience at EPFL is desirable.
• Excellent organizational skills, initiative, attention to detail and discretion.
• Very good knowledge of French, German and English (written and oral).
• Perfect command of MS Office (including Word, Excel), ERP systems and EPFL tools.
• Ability to interact within multicultural teams at all levels.
• What we offer
• Attractive working conditions in an international and innovative environment at a world-renowned university.
• Flexible working hours, continuing education opportunities, and work-life balance programs.
• A great deal of autonomy and responsibilities within a dynamic team. Contact Applications (CV, cover letter, diplomas) must be submitted exclusively via the EPFL career portal. Only complete applications will be considered. Information
• Start date: 01/08/2026 or to be agreed
• Min occupancy rate: 60.00
• Max occupancy rate: 80.00
• Type of contract: Fixed-term contract
• Duration: Until 31 August 2028
• Reference: 2282