Assistant.e Administratif.ve au Service de Promotion des Sciences Valais (40%) — EPFL

Full description

Mission

EPFL's Science Promotion Service (SPS) in Valais is looking for a 40% Administrative Assistant in order to contribute to the organization and success of its activities for young people, schools and the general public. At the heart of the operational functioning of the Valais SPS antenna, you ensure the administrative, logistical and organizational coordination of scientific mediation programs and events.

In close cooperation with the SPS team, you ensure the smooth running of the activities, from their promotion to the collection of feedback on the activity, through the monitoring of enrolment and contact with schools and parents. Through your commitment, you contribute to the discovery of science and technology among young people in French-speaking Switzerland and actively participate in EPFL's mission of awareness and inspiration.

Main tasks and responsibilities

• Provide administrative, organisational and logistical management of the service's scientific mediation activities in Valais.
• Manages the promotion of activities, monitoring of enrolments and exchanges with parents, schools or other relevant stakeholders.
• Arrange resources for the conduct of activities, including the reservation of premises and the preparation of materials and documentation.
• To contribute to the monitoring and development of the activities by collecting and analysing the returns of participants and preparing the summaries necessary for the reports of the service.
• Participate in team sessions and contribute to a spirit of collaboration, self-help and sharing within the service.
• Participate in the various Science Promotion Service events as required.

Profile

• Professional experience in administrative management and support of activities or projects, ideally in the field of scientific, educational and/or event mediation
• Further training in these areas is an asset.
• Experience in managing administrative processes involving registration tracking, coordination with external audiences and simultaneous management of multiple deadlines.
• Experience in interactions with various external audiences, in particular schools, children, parents and institutional partners
• Good knowledge of the school environment in Valais is an asset
• Excellent mastery of essential French
• Mastering English and/or German is an asset.
• Very good organizational skills and ability to work independently, take initiatives and collaborate effectively in teams.
• Hourly flexibility to ensure a one-time presence at institutional events on weekdays and a few Saturdays a year, with compensation of time according to the current arrangements.

We offer

At EPFL, we are convinced that everyone can accomplish great things when he or she evolves in a caring, respectful and successful environment. By joining our institution, you will help shape the future of society through education, research and innovation.

We offer an inspiring, international and collaborative work environment where your contribution has a concrete impact and where your ideas are valued. Thanks to a flexible working environment and attractive working conditions, we are committed to creating an environment in which everyone can flourish, develop their potential and make a difference.

Beyond your professional activity, our campuses welcome a vibrant community within a unique framework, driven by many initiatives to promote equality, inclusion, diversity, well-being and sustainability. Throughout the year, a varied program of cultural, sports and community activities also strengthens campus life.

Discover our terms and conditions of employment and the benefits offered to our employees.

Information

Start date: as soon as possible

Workplace: EPFL Valais-Wallis, Sion (with occasional trips to EPFL Lausanne)

Min occupancy rate: 40%

Max occupancy rate: 40%

Type of contract: CSD

Duration: 1 year renewable

Reference: 2512