Administrative Assistant / Sekretär des Professors (60%-80%) — EPFL
NewCHF 49'500 - 75'000
EPFL · Sion (VS)
- Location
- Sion
- Contract
- full-time
- Posted
- 2 days ago
SalaryCHF 49'500 - 75'000
Role overview
Mission The École polytechnique fédérale de Lausanne (EPFL) is looking for a dynamic and reliable administrative assistant to assist a professor and his laboratory.
The applicant ensures the smooth running of administrative processes and acts as a central interface with EPFL services (HR, finance, procurement).
- Mission The École polytechnique fédérale de Lausanne (EPFL) is looking for a dynamic and reliable administrative assistant to assist a professor and his laboratory.
- The applicant ensures the smooth running of administrative processes and acts as a central interface with EPFL services (HR, finance, procurement).
- Main tasks and responsibilities
- HR process management: hiring, contract management, visa decisions, integration of new employees and HR liaison.
Main responsibilities
- Main tasks and responsibilities
- HR process management: hiring, contract management, visa decisions, integration of new employees and HR liaison.
- Laboratory financial administration: budget monitoring, invoice verification, cost centre management and financial reporting.
- Processing of fee notes, credit card statements and travel expenses in accordance with EPFL guidelines.
Application process
- Applications (CV, cover letter, diplomas) must be submitted exclusively via EPFL's career portal.
- Only complete files will be considered.
- Information Start date: 01/08/2026 or to be agreed Min occupancy rate: 60.00 Max occupancy rate : 80,00 Type of contract: CSD Duration: Until 31 August 2028 Reference: 2282
Company and context
- and processing of orders (material, equipment, services), including logistics.
- Document management and archiving (electronic and physical).
- of meetings, seminars, visits and trips (logistics, accommodation, visas).
- Correspondence and management of the agenda in French, English and German;
- Minutes. Profile
- Business training completed (Commercial Employee CFC or equivalent);
- The Federal Certificate of Management Assistant is an asset.
- Several years of professional experience as an administrative assistant, ideally in academia or research;
- An experience at EPFL is desirable.
- Excellent organizational sense, initiative, attention to detail and discretion.
Additional details
- Organization and processing of orders (material, equipment, services), including logistics.
- Organization of meetings, seminars, visits and trips (logistics, accommodation, visas).
- Flexible working hours, continuing training opportunities and work-life balance programmes. A great autonomy and responsibility within a dynamic team.
Notes and original content
- Flexible working hours, continuing training opportunities and work-life balance programmes.
- A great autonomy and responsibility within a dynamic team.
