Administrative Assistant / Professor's Secretary (60%-80%) (Target Language: English) — EPFL
NewCHF 49'500 - 75'000
EPFL · Sion (VS)
- Location
- Sion
- Contract
- full-time
- Posted
- 5 days ago
SalaryCHF 49'500 - 75'000
Role overview
Mission The École polytechnique fédérale de Lausanne (EPFL) is seeking a dynamic and reliable Administrative Assistant to support a professor and his laboratory.
The candidate will ensure the smooth running of administrative processes and act as the central point of contact with EPFL services (HR, Finance, Procurement).
- Mission The École polytechnique fédérale de Lausanne (EPFL) is seeking a dynamic and reliable Administrative Assistant to support a professor and his laboratory.
- The candidate will ensure the smooth running of administrative processes and act as the central point of contact with EPFL services (HR, Finance, Procurement).
- Main duties and responsibilities
- Handling HR processes: hiring, contract management, visa approvals, onboarding new employees, and liaising with HR.
Main responsibilities
- Main duties and responsibilities
- Handling HR processes: hiring, contract management, visa approvals, onboarding new employees, and liaising with HR.
- Laboratory financial administration: budget monitoring, invoice verification, cost center management, and financial reporting.
- Processing of expense reports, credit card statements, and travel expenses in accordance with EPFL guidelines.
Application process
- Please submit applications (CV, cover letter, references) exclusively via the EPFL Career Portal.
- Only complete applications will be considered.
- Informations Contract Start Date : 08/01/2026 or as agreed Activity Rate Min : 60.00 Activity Rate Max : 80.00 Contract Type: CDD Duration: Until August 31, 2028 Reference: 2282
Company and context
- and processing of orders (materials, equipment, services), including logistics.
- Document management and archiving (electronic and physical).
- of meetings, seminars, visits, and travel (logistics, accommodations, visas).
- Correspondence and agenda management in French, English, and German; minute-taking. Profile
- Completed commercial apprenticeship (CFC commercial employee or equivalent);
- Federal Certificate in Executive Assistance is a plus.
- Several years of professional experience as an administrative assistant, ideally in academic or research settings; experience at EPFL is desirable.
- Excellent organizational skills, initiative, attention to detail, and discretion.
- Very good knowledge of French, German, and English (written and spoken).
- Proficiency in MS Office (especially Word and Excel), ERP systems, and EPFL tools.
Additional details
- Organization and processing of orders (materials, equipment, services), including logistics.
- Organization of meetings, seminars, visits, and travel (logistics, accommodations, visas).
- Correspondence and agenda management in French, English, and German; minute-taking.
- Flexible working hours, professional development opportunities, and work-life balance programs. A high degree of autonomy and responsibility within a dynamic team.
Notes and original content
- Flexible working hours, professional development opportunities, and work-life balance programs.
- A high degree of autonomy and responsibility within a dynamic team.
