Global Commercial Administrative Assistant (m/f/d) — Givaudan

Full description

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with passion and creativity, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There’s much to learn and many to learn from, with more than 17,000 employees around the world to explore ideas and ambitions with. Every day, your talent, your innovative spirit, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

As aGlobal Commercial Administrative Assistant (m/f/d), you will directly report to our Worldwide Account Manager in Vernier (Switzerland). You will be the primary contact for all administrative tasks for the Global Account Manager of a large Commercial Account. You will take ownership of processes and initiatives to enhance organizational efficiency. Additionally, you will support global department projects in delivering activities such as building presentations, reporting, and Indicators monitoring to help achieve departmental goals.

In this exciting role you will

• Administrative support for Global Account Manager
• Oversee daily administrative operations, including managing complex calendars, scheduling high-stakes meetings, and organizing comprehensive filing systems.
• Manage all global travel arrangements and submit expense reports promptly.
• Manage office organization.
• Departmental Support
• Provide coordination and administrative support across departmental activities and initiatives.
• Coordinate logistics for customer or departmental on-site or off-site meetings and events, including venue selection, catering, technology setup, and post-event follow-up.
• Reporting
• Compile, analyze, and present departmental data for reports, presentations, and strategic planning, identifying trends and insights to inform decision-making.
• Perform simple data related tasks linked to customer and internal data systems.
• Perform systems maintenance and data management to provide reliable Sales data (SAP PCDM, SST).
• Communication
• Be the first contact for inquiries related to the department, demonstrating strong problem-solving skills to address issues and direct inquiries.
• Prepare detailed meeting agendas, take comprehensive minutes, and follow up on action items, ensuring accountability and progress tracking.
• Collaborate with team members to gather content and insights for presentations, summarizing information into consistent and impactful slides.

Your success profile includes

• High School diploma or equivalent experience; additional education or certification in administration or a related field is beneficial.
• 10 years experience in an administrative support role is necessary , with a preference for candidates who have worked in global/corporate functions.
• Proficient in English and French languages.
• Proficiency in Microsoft 365, advanced Excel, project management software, and databases.
• Exceptional organizational and time management skills, with the ability to prioritize tasks.
• Strong interpersonal and communication skills across a global team.
• High attention to detail, critical thinking, and problem-solving skills, with a proactive approach to identifying and addressing challenges
• Ability to manage confidentiality of personal and business information.

Our Benefits

Healthcare supportPaid time off and family leaveRetirement planSport and leisure clubsCompany shopStaff restaurantMobility allowance

Are you interested in this exciting challenge? We are looking forward to receiving your application! Please make sure you enclose your CV, Cover Letter, Diplomas and Work Certificates.

#LI-Hybrid

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.

We value the different perspectives that come from diverse cultures, backgrounds, and experiences.

Everyone — regardless of race, gender identity, sexual orientation, age, disability, culture, religion, or any personal circumstances — is warmly welcomed at Givaudan, a place where we all love to be and grow.

Every essence of you enriches our world. Join us in making a difference together.