Commis ou Commise administrative - service rémunération et assurances sociales - 100% — HUG

Full description

Company Description

With more than 13,000 employees representing 160 professions, the University Hospitals in Geneva are a reference institution at the national and international level. To learn more about our institution, take a few minutes to discover the highlights of 2025 by clicking here . The Human Resources Directorate's main mission is to ensure the development of the human capital of the institution in view of organizational change. She constantly seeks to innovate, challenge and improve her practices while basing her strategy on the positive experience of collaborators. The HR policy of the HUGs is based on the development of skills and career paths in line with institutional needs and focuses on the consideration of the person, work/life balance and occupational health and safety. The Compensation and Social Insurance Service is responsible for all matters relating to wages and social insurance.

Job Description

In direct connection with the head of the pay and social insurance service, you have the responsibility to manage independently its assistance and all administrative and logistical activities of the pay and social insurance service. To facilitate the proper functioning of the service, you prepare the specific files entrusted by your hierarchy and coordinate the sessions of the service (organisation, production of documentation or support and taking of PV). You ensure the logistical and IT implementation of the new employees and you participate in their reception. You also guarantee the follow-up and compliance of the team's schedules (absences, holiday plans) especially through the dedicated software. Your ability to write independently and your impeccable spelling allow you to track and set up a large volume of standard mails. You also manage the process of ordering and delivering the service. You write clearances and salary certificates for those who have received an allowance from survivors and external stakeholders and you follow the reconciliation of early retirement payments in relation to the pension fund. In each of your multi-purpose activities, you take into account internal directives and compliance with legal and regulatory provisions. You contribute to the development of the payroll protocol, perform a variety of control activities, and establish and follow dashboards. You calculate the source tax applicable to external stakeholders and ensure administrative follow-up. You also manage small amounts of income, from their return to their follow-up, in accordance with applicable legal and regulatory provisions. You follow up and enter private medical activity. Finally, you monitor the family allowances for staff working in the canton of Valais.

Qualifications

You benefit from a trade degree or SWC as an employee or trade employee or as an equivalent. A proven experience of 3 to 5 years in a secretariat requiring responsibility, autonomy, speed of execution, reliability, a strong sense of confidentiality and discretion is required. You are comfortable with the numbers and have knowledge of social insurance, including VSA and tax at source. You have the minimum standard ECDL certification and you demonstrate ease and interest in IT tools in general and a very good mastery of Word, Excel, PowerPoint and Outlook applications. You have a developed sense of organization and priorities, as well as good stress resistance. Open in nature, you are available, versatile or versatile and flexible. You have a lively mind, a mindset and a ease of communication. An excellent command of the French language is essential. An excellent mastery of the French language is essential (ability to write independently, spelling irreproachable).

Additional Information

• Entry into office : 01.01.2027
• Number of posts: 1
• Activity rate: 100%
• Function class: 11
• Contract: CDI
• Deadline for applications: 03.11.2026
• Request for information: Ms. M. Rouge, Head of Compensation and Social Insurance, tel. 022 372 65 91

Your application must include a letter demonstrating your motivation, curriculum vitae, copies of the diplomas and certificates required for the position and the last two work certificates. This announcement is addressed to women and men alike. Wishing to engage in the fight against unemployment, the HUGs encourage applications from the cantonal employment office. Only applications submitted via the recruitment platform are taken into account. Paper and e-mail applications will not be processed.