Administrative Specialist for Faculty Affairs, STI — EPFL
CHF 60'500 - 91'500
EPFL · Lausanne (VD)
- Location
- Lausanne
- Contract
- full-time
- Posted
- 13 days ago
SalaryCHF 60'500 - 91'500
Role overview
Mission The Head of Faculty Affairs of the School of Engineering (STI) at EPFL leads a small team dedicated to processes governing academic matters within the School (such as academic recruitment, academic promotions, sabbatical and research leaves, etc.) and provides executive support to the Dean of the School and the Chair of the Academic Evaluation Committee (CEA-STI).
For this mission, the Head of Faculty Affairs is seeking an Administrative Specialist.
- Mission The Head of Faculty Affairs of the School of Engineering (STI) at EPFL leads a small team dedicated to processes governing academic matters within the School (such as academic recruitment, academic promotions, sabbatical and research leaves, etc.) and provides executive support to the Dean of the School and the Chair of the Academic Evaluation Committee (CEA-STI).
- For this mission, the Head of Faculty Affairs is seeking an Administrative Specialist.
- Main duties and responsibilities Support to the Head of Faculty Affairs for: Professor recruitment activities:
- Overseeing recruitment processes on the dedicated platform
- Commercial diploma (CFC) or equivalent training
Main responsibilities
- Main duties and responsibilities Support to the Head of Faculty Affairs for: Professor recruitment activities:
- Overseeing recruitment processes on the dedicated platform
Key requirements
- Commercial diploma (CFC) or equivalent training
Application process
- Processing application files, communicating with candidates
- Planning and organizing recruitment procedures Preparing recruitment dossiers
- Professor promotion activities and assistance to the Chair of the CEA-STI: Updating and applying procedures
- Communication and coordination between committee members, institutes, the Dean, management, and candidates
- Managing internal and external reference letters Preparing promotions dossiers
- Overall faculty matters and data management:
- Overseeing onboarding and offboarding processes within the School
- Coordinating reviews of tenure-track assistant professors and implementing procedures
Company and context
- Personal organization, priority management, strong respect for deadlines, excellent team and interpersonal skills Attention to detail and confidentiality
- Ability to work in a multicultural environment and interact with all levels of the school, faculty and staff
- Service-oriented, self-motivated, good sense of initiative, responsive and autonomous We offer
- A stimulating, dynamic, interdisciplinary, and international work environment
- An internationally renowned academic institution, growing rapidly in research, education, and innovation Excellent working conditions Informations
- Contract Start Date : immediately or to be agreed Activity Rate : 40%-50% Contract Type: CDI Reference: 2285
Additional details
- Main duties and responsibilities Support to the Head of Faculty Affairs for: Professor recruitment activities:
- Planning and organizing recruitment procedures Preparing recruitment dossiers
- Professor promotion activities and assistance to the Chair of the CEA-STI: Updating and applying procedures
- Managing internal and external reference letters Preparing promotions dossiers
- Very good knowledge of French and English (min. Proficiency in Word, Excel, Powerpoint
- Personal organization, priority management, strong respect for deadlines, excellent team and interpersonal skills Attention to detail and confidentiality
- An internationally renowned academic institution, growing rapidly in research, education, and innovation Excellent working conditions Informations
- Contract Start Date : immediately or to be agreed Activity Rate : 40%-50%
Notes and original content
- Main duties and responsibilities Support to the Head of Faculty Affairs for:
- Professor recruitment activities:
- Planning and organizing recruitment procedures
- Preparing recruitment dossiers
- Professor promotion activities and assistance to the Chair of the CEA-STI:
- Updating and applying procedures
- Managing internal and external reference letters
- Preparing promotions dossiers
- Very good knowledge of French and English (min.
- C1) Knowledge:
