Management Assistant to VP, Corporate Communications & Public Affairs [part-time] — Barry Callebaut
- Location
- Zurich
- Contract
- full-time
- Posted
- 24 days ago
Role overview
We are looking for a part-time (60%) management assistant to provide valuable support to the VP of Corporate Communications & Public Affairs, located at our Head Office in Zurich.
Additionally, this role is part of the broader Zurich Assistant Network, whose aim is to exchange best practices, deepen the knowledge of business topics, develop skills and provide mutual support to enable our senior leaders reach their business objectives.
- We are looking for a part-time (60%) management assistant to provide valuable support to the VP of Corporate Communications & Public Affairs, located at our Head Office in Zurich.
- Additionally, this role is part of the broader Zurich Assistant Network, whose aim is to exchange best practices, deepen the knowledge of business topics, develop skills and provide mutual support to enable our senior leaders reach their business objectives.
- Key Responsibilities Include
- Proactive management of the VP’s agenda to ensure structure and optimal use of time, coordinate and schedule meetings across global time zones, prepare agendas, ensure follow-up as needed.
Main responsibilities
- Key Responsibilities Include
- Proactive management of the VP’s agenda to ensure structure and optimal use of time, coordinate and schedule meetings across global time zones, prepare agendas, ensure follow-up as needed.
- Complex international travel arrangements (booking flight, hotel, transportation, request visas, etc.)
- Prioritizing conflicting needs, proactively addressing issues, managing competing priorities and ensuring reliable follow-through to resolution
- Support with the creation, formatting, and maintenance of PowerPoint, Word, and Excel documents as needed
- Vendor management (vendor set-up, PO creation and approvals, code and approve invoices)
- Expenses management (submit expense report, approve expenses) and vacation approvals for the team
- Support on-boarding of new team members (coordinate on-boarding agenda, help with materials, training schedule, etc.)
- Build efficient and professional working relationships with internal and external stakeholders, act as a first point of contact
Company and context
- Support in event organization (team events, activities & dinners) and presents (Birthday, Christmas, anniversaries, etc.)
- Support with the annual general meeting of shareholders About You
- Ideally 5+ years of experience as a Management or Executive Assistant in a similar role in an international environment
- Familiarity with Corporate Communications related topics, experience in those departments is a plus
- Appropriate vocational or University training (either in business/ economics, as a management/ executive assistant, or related field)
- Proficient in English, German language knowledge a big plus, other languages are an advantage
- Strong computer literacy with experience of full Microsoft Suite, Success Factors, SAP, Concur, and ServiceNow preferred
- Ability to organize, multi-task, and work under pressure
- Passionate, quick thinker, creative and an effective problem solver
- Ability to prioritize and switch between tasks to meet deadlines
Additional details
- Support with the annual general meeting of shareholders
Notes and original content
- About the role
Questions about this listing
What salary does Barry Callebaut offer for this role?
Barry Callebaut lists CHF 101'500 - 154'000 gross per year for this position in Zurich. This is the salary published in the original listing (or, when the employer omits a figure, a realistic estimate for the role and sector) — the calculator on this site converts it to your actual net take-home once cross-border tax and social contributions are applied.
Is this a full-time role, and what type of contract does Barry Callebaut offer?
This listing is a full-time position. The contract type shown here comes directly from the employer's original posting; always confirm exact hours, notice period and probation length with Barry Callebaut during the application process, since these details can vary by role even within the same contract category.
Do I need a cross-border work permit for a role in Zürich?
EU/EFTA residents living in the border zone of the country adjoining Canton Zürich can apply for a G permit; the Swiss employer files it with that canton's migration office after the contract is signed. Border-zone rules and processing times vary by neighbouring country and canton, so confirm the specifics with Zürich's cantonal migration office or with HR during the application.
How do I apply for this position at Barry Callebaut?
Use the "Apply now" button on this page — it links directly to Barry Callebaut's original listing at jobs.barry-callebaut.com, so your application goes straight to the employer's own applicant-tracking system. Frontaliere Ticino does not collect or forward applications itself.
