Executive Assistant & Project Coordinator – SI CTO 80–100% — Siemens
NewCHF 96'000 - 146'000
Siemens · Zug (ZG)
- Location
- Zug
- Contract
- full-time
- Posted
- Yesterday
SalaryCHF 96'000 - 146'000
Role overview
Transform the everyday with us At Siemens, we create technology with purpose.
Within our SI CTO business, we develop innovative technologies that make buildings smarter, more sustainable, and more efficient.
- Transform the everyday with us At Siemens, we create technology with purpose.
- Within our SI CTO business, we develop innovative technologies that make buildings smarter, more sustainable, and more efficient.
- Acting as a trusted partner, you will bring structure, transparency, and momentum to business priorities by connecting people, information, and actions Success in this role requires exceptional organizational skills, proactive ownership, excellent communication, and the ability to balance operational excellence with strategic coordination in a fast-paced, international environment Location: Zug, Switzerland Your responsibilities Executive & Leadership Administrative Support (approximately 50%)
- Provide proactive executive support to the Head of SI CTO by managing calendars, priorities, correspondence, and daily coordination with professionalism and discretion
Main responsibilities
- Acting as a trusted partner, you will bring structure, transparency, and momentum to business priorities by connecting people, information, and actions Success in this role requires exceptional organizational skills, proactive ownership, excellent communication, and the ability to balance operational excellence with strategic coordination in a fast-paced, international environment Location: Zug, Switzerland Your responsibilities Executive & Leadership Administrative Support (approximately 50%)
- Provide proactive executive support to the Head of SI CTO by managing calendars, priorities, correspondence, and daily coordination with professionalism and discretion
- Act as a trusted point of contact for internal and external stakeholders, ensuring efficient communication and seamless information flow
- Draft and manage executive correspondence in German and English, demonstrating excellent judgment, cultural awareness, and an executive-level communication style
- Plan, organize, and facilitate leadership meetings, workshops, and events, including agendas, briefing materials, logistics, travel arrangements, catering, and expense reconciliation
- Anticipate business needs, identify opportunities to improve ways of working, and leverage modern productivity and AI tools to enhance efficiency and collaboration Project Coordination & Content (approximately 50%)
- Help the SI CTO Head stay focused on strategic goals by managing competing priorities and surfacing the right information at the right time
- Prepare and edit high-quality content such as decision briefings, presentations, reports, and executive summaries for leadership forums and external engagements
- Lead and coordinate high-priority and strategic initiatives for the SI CTO Head - from planning through execution, connecting workstreams and ensuring timely delivery
- Maintain action trackers, decision logs, and follow-up mechanisms across the leadership team - ensuring accountability, transparency, and consistent progress toward agreed outcomes
Application process
- I look forward to receiving your application.
- Isidora Talent Acquisition Your way to Siemens
- How we hire Information for recruitment agencies: Siemens is not accepting applications from recruitment agencies for this position.
- Thank you for your understanding.
Company and context
- Our people collaborate across functions and countries to shape the future of intelligent buildings—and we’re looking for someone who thrives in a dynamic environment where organization, collaboration, and execution make a real difference.
- Your Mission As Executive Assistant & Project Coordinator , you will play a key role in enabling the Head of SI CTO and the leadership team to operate effectively.
- This is a hybrid role that combines executive support, project coordination, and leadership enablement in equal measure You will ensure the smooth day-to-day operation of the executive office while coordinating strategic initiatives, preparing high-quality executive content, and driving follow-up across the leadership team.
- Strong organizational skills with excellent attention to detail and a structured, solution-oriented approach.
- Ability to work independently, exercise sound judgment, and proactively solve problems in a dynamic environment.
- Excellent written and verbal communication skills in German and English, including experience preparing executive correspondence and presentations.
- Strong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, Copilot) and confidence in adopting new digital and AI-based productivity tools. Preferred
- Experience working in a matrix organization with exposure to senior leadership.
- Familiarity with technology or engineering environments and an interest in understanding technical topics.
- Experience supporting strategic initiatives, governance processes, or cross-functional projects.
Additional details
- Strong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, Copilot) and confidence in adopting new digital and AI-based productivity tools.
- If you enjoy bringing structure to complexity, coordinating people and priorities, and turning ideas into action, you’ll have the opportunity to make a visible impact while continuing to develop your own career in a collaborative and innovative environment.
- 2–3 days per week of mobile working is standard Mobility allowance Varied further training opportunities Access to employee share programs
Notes and original content
- Employee benefits
- 2–3 days per week of mobile working is standard
- Mobility allowance
- Varied further training opportunities
- Access to employee share programs
