Event Operations Specialist — Swiss Re
NewCHF 73'500 - 111'500
Swiss Re · Alle (JU)
- Location
- Alle
- Contract
- full-time
- Posted
- Yesterday
SalaryCHF 73'500 - 111'500
Role overview
Are you a detail-driven event operations professional who thrives on keeping complex moving parts running smoothly?
If so, this could be the perfect next step in your career.
As an Event Operations Specialist at Swiss Re, you'll be at the heart of how we bring our events to life, from intimate client roundtables to large-scale hybrid conferences.
- Are you a detail-driven event operations professional who thrives on keeping complex moving parts running smoothly?
- If so, this could be the perfect next step in your career.
- Key Responsibilities:
- Manage registration workflows for in-person, virtual and hybrid events, including invitations, confirmations, cancellations and waiting lists
Main responsibilities
- Key Responsibilities:
- Manage registration workflows for in-person, virtual and hybrid events, including invitations, confirmations, cancellations and waiting lists
- Build, test, schedule and deliver Event Marketing Emails, including attendee journey and event promotion communications, using agreed content, digital platforms and processes.
- Maintain accurate event records, registration forms, event pages and attendee lists, upholding high standards of data quality throughout the event lifecycle
- Set up and produce virtual and hybrid events, coordinating speaker access, supporting rehearsals and managing live session logistics including recordings, polls and audience Q&A
- Prepare registration, attendance and engagement reports before, during and after events using agreed templates
- Coordinate invoice administration, including collection, checking, submission and follow-up
- You're comfortable working independently within a defined scope, you take ownership of your responsibilities, and you know when to solve a problem yourself and when to escalate.
- You communicate confidently with a range of stakeholders, from speakers and suppliers to senior marketing colleagues, and you bring a proactive mindset to everything you do.
- You're someone who not only follows processes but looks for ways to make them better.
Application process
- If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience.
- consistent event standards and workflows, identifying opportunities to simplify processes and improve service quality
- Collaborate with Event Managers and Marketing colleagues to prioritise workload and regional coverage
- Provide dedicated support to the EMEA region and contribute to cross regional coverage during peak periods, based on agreed priorities and capacity.
- Share knowledge across the global events team, contributing to common ways of working and continuous improvement About the Team
- You'll be joining the EMEA Marketing Services & Operations department within the Branding and Marketing Division.
- Our team is responsible for advisory and execution of marketing strategies and plans that support business growth, across events, digital marketing, social, paid media, web and impactful content that enables Swiss Re to communicate our value proposition to clients. About You
- You are a highly organised and service-focused professional who takes genuine pride in operational excellence.
Contacts
- Do you love being the engine behind exceptional event experiences, ensuring every registration, email and data point is perfectly in place?
- Track email delivery and engagement, maintain accurate data and support timely event reporting, resolving issues where possible and escalating when needed.
- We provide feedback to all candidates via email.
- Event operations or marketing operations experience: Approximately one to three years of hands-on experience in event operations, event email execution, webinar production or event administration
- Event management platform proficiency: Demonstrated experience using event registration, email marketing, CRM or similar business platforms to manage end-to-end event workflows
- Virtual event production skills: Proven experience supporting and producing virtual events and webinars, with the confidence to manage live sessions independently, including speakers, recordings, polls and audience engagement
- Data management and reporting: Experience working with attendee data, audience lists and operational reporting, with a strong commitment to accuracy and data quality
- A bachelor's degree or equivalent qualification in marketing, communications, event management, business administration or a related field
- Experience supporting hybrid events, including coordinating the virtual and in-person components simultaneously
- Familiarity with invoice administration processes within a marketing or events environment
Additional details
- Apply consistent event standards and workflows, identifying opportunities to simplify processes and improve service quality
- Share knowledge across the global events team, contributing to common ways of working and continuous improvement
- Our team is responsible for advisory and execution of marketing strategies and plans that support business growth, across events, digital marketing, social, paid media, web and impactful content that enables Swiss Re to communicate our value proposition to clients.
- Attention to detail and process discipline: Demonstrated ability to manage multiple concurrent activities, meet deadlines and apply consistent standards across all operational tasks These Are Additional Nice to Haves:
- Fluency in additional regional languages beyond English (e.g. German, French, Italian or Spanish)
- For Slovakia the base salary range for this position is between EUR 1,300 and EUR 2,200 per month (for a fulltime role). The specific salary offered considers:
- If you have not heard back from us, please check your spam folder. #LI-Hybrid
- To learn more about how we use AI in recruitment and how we handle your personal data, please review our Data Privacy Statement before applying. Reference Code: 138923
Notes and original content
- About the Role
- About the Team
- Attention to detail and process discipline: Demonstrated ability to manage multiple concurrent activities, meet deadlines and apply consistent standards across all operational tasks
- These Are Additional Nice to Haves:
- Fluency in additional regional languages beyond English (e.g.
- German, French, Italian or Spanish)
- For Slovakia the base salary range for this position is between EUR 1,300 and EUR 2,200 per month (for a fulltime role).
- The specific salary offered considers:
- About Swiss Re
- To learn more about how we use AI in recruitment and how we handle your personal data, please review our Data Privacy Statement before applying.
Questions about this listing
What salary does Swiss Re offer for this role?
Swiss Re lists CHF 73'500 - 111'500 gross per year for this position in Alle. This is the salary published in the original listing (or, when the employer omits a figure, a realistic estimate for the role and sector) — the calculator on this site converts it to your actual net take-home once cross-border tax and social contributions are applied.
Is this a full-time role, and what type of contract does Swiss Re offer?
This listing is a full-time position. The contract type shown here comes directly from the employer's original posting; always confirm exact hours, notice period and probation length with Swiss Re during the application process, since these details can vary by role even within the same contract category.
Do I need a cross-border work permit for a role in Jura?
EU/EFTA residents living in the border zone of the country adjoining Canton Jura can apply for a G permit; the Swiss employer files it with that canton's migration office after the contract is signed. Border-zone rules and processing times vary by neighbouring country and canton, so confirm the specifics with Jura's cantonal migration office or with HR during the application.
How do I apply for this position at Swiss Re?
Use the "Apply now" button on this page — it links directly to Swiss Re's original listing at swissre.com, so your application goes straight to the employer's own applicant-tracking system. Frontaliere Ticino does not collect or forward applications itself.
