Senior Management Assistant (H/F) — Rolex
NewCHF 83'500 - 126'500
Rolex · Genève (GE)
- Location
- Genève
- Contract
- other
- Posted
- Yesterday
SalaryCHF 83'500 - 126'500
Role overview
Introduction
For our Communication & Image division, we are looking for a Management Assistant (H/F) whose main mission will be to support the Head of the Perpetual Arts Initiative department in the administrative management and monitoring of projects.
- Introduction
- For our Communication & Image division, we are looking for a Management Assistant (H/F) whose main mission will be to support the Head of the Perpetual Arts Initiative department in the administrative management and monitoring of projects.
- Manage management agenda (meeting planning, travel, appointments)
- Organize and prepare internal meetings, seminars and events
Main responsibilities
- Manage management agenda (meeting planning, travel, appointments)
- Organize and prepare internal meetings, seminars and events
- Write and format letters, minutes, internal notes and reports
- Monitoring and filing of administrative documentation
- Manage phone calls, e-mails and incoming requests
Application process
- Prepare and develop grant files, applications for funding and partnerships
- Ensure timely and effective stakeholder coordination
- Process expense notes and track management expenses
- Update and maintain databases (contacts, partners, providers) Profile
- Experience confirmed in management assistantship ideally in an international environment and within a communication department An interest in the arts is an asset Knowledge and practice of a CRM tool
- Perfect mastery of office tools (Suite Office, Powerpoint)
- Excellent mastery of written and oral English and French Sense of discretion and confidentiality
- Thank you for sending a complete application package (CV, cover letter, certificates and diplomas). LI-Hybrid
Company and context
- Liaising between the different departments of the organization
- Contribute to the writing of communication content (newsletters, institutional presentations)
- Prepare PowerPoint presentations on different artistic disciplines (cinema, music, architecture, etc.)
- Participate in administrative and logistical monitoring of artistic and cultural projects
- Rigor & organization: you manage multiple tasks simultaneously without losing precision
- Team spirit: you collaborate naturally and contribute to a positive collective dynamic
- Good presentation, excellent relationship and sense of service
- Responsiveness and adaptability in a creative and dynamic environment Conclusion
- We offer you a stimulating environment, excellent working conditions and top social benefits.
Additional details
- Update and maintain databases (contacts, partners, providers)
- Experience confirmed in management assistantship ideally in an international environment and within a communication department An interest in the arts is an asset Knowledge and practice of a CRM tool
- Excellent mastery of written and oral English and French Sense of discretion and confidentiality
- Responsiveness and adaptability in a creative and dynamic environment
- Thank you for sending a complete application package (CV, cover letter, certificates and diplomas).
Notes and original content
- Responsibilities
- Experience confirmed in management assistantship ideally in an international environment and within a communication department
- An interest in the arts is an asset
- Knowledge and practice of a CRM tool
- Excellent mastery of written and oral English and French
- Sense of discretion and confidentiality
- Conclusion
