Secrétaire coordinateur ou coordinatrice - 80% — HUG

Full description

Company description

With more than 13,000 employees representing 160 professions, the University Hospitals in Geneva are a reference institution at the national and international level. To learn more about our institution, take a few minutes to see our 2025 retrospective by clicking here . With nearly 1'300 employees, the Department of Psychiatry is responsible for a three-pronged mission in the area of psychological disorders, training and research. Thus the department's mission is to effectively detect and treat increasingly frequent and polymorphic pathologies in the respect of patients and their relatives. Organized into two services (The CAAP Grand – Pré and the CAAP Arve), the department offers hospital and outpatient services The addictology department provides psychiatric, psychosocial and psychotherapeutic treatment to all people with substance- or substance-free addiction as part of a public service mission

Description of post

As coordinating secretary, you manage the medical and administrative secretariat. You ensure the telephone reception and reception of patients by controlling their administrative data, while ensuring the institutional and forensic requirements in force. You are responsible for the opening, constitution, updating, filing and archiving of patient medical records according to institutional standards. You also monitor the billing of therapists as well as the entry in IPR of reports. You manage the various insurance reports in coordination with the physician in charge (time limits), as well as the stock of equipment and administrative forms in accordance with the institutional rules in force. You write current correspondence and perform other secretariat tasks specific to the CAAP-GP.

Qualifications

You are the holder of an employee's CFC or business employee or equivalent training in the field of the medical secretariat and the ECDL Base for Word & Excel. You have a very good understanding of the IT tools as well as the institutional software in place at the HUGs, such as IPR, DPA, OPALE, and GRECO. You have a solid experience in psychiatry, including direct contact with patients and have a successful experience in the autonomous management of a medical secretariat. You have perfect command of the French language; knowledge of English would be an asset. Punctual or punctual, reliable and autonomous, you have a sense of organization and priorities and you are very resistant to stress. Rigourous or rigorous, flexible and fast, you are comfortable managing a high workload, while being heavily solicited or solicited for various requests. You are a person motivated to acquire new knowledge and to invest in the function and demonstrate a good team spirit. Flexible in schedules, you are required to work on the various outpatient and hospital sites in the sector and department.

Further information

• Entry into office : 01.11.2026
• Number of posts: 1
• Activity rate: 80% - absence on Thursday
• Function class: 10
• Contract: CDI
• Deadline for applications: 22.10.2026
• Request for information: Ms. F. Duchoud Pitzalis, Executive Head, tel. 022 372 57 59

Your application must include a letter showing your motivation, curriculum vitae, copies of the diplomas and certificates required for the position and the last 2 work certificates. This announcement is addressed to women and men alike. Wishing to engage in the fight against unemployment, the HUGs encourage applications from the cantonal employment office. Only applications submitted via the recruitment platform are taken into account. Paper and e-mail applications will not be processed.