Executive Assistant — CSL Behring
NewCHF 68'500 - 104'000
CSL Behring · Bern (BE)
- Location
- Bern
- Contract
- full-time
- Posted
- 3 days ago
SalaryCHF 68'500 - 104'000
Role overview
Under the direction of senior leadership, the Executive Assistant provides comprehensive administrative and organizational support to assigned leadership within Research & Development.
This role includes managing complex calendars, coordinating meetings and events, and handling domestic and international travel arrangements.
The Executive Assistant ensures meeting readiness, manages individual expense reporting, and supports special projects as needed.
The position requires interaction with a diverse group of internal stakeholders across all levels and locations, as well as external partners and visitors, while maintaining professionalism and confidentiality at all times.
Administrative Support
- Provide diversified administrative support to assigned senior leaders and their teams, including word processing, filing, mailings, and document management.
- Organize and maintain confidential and time-sensitive materials and files.
Calendar & Meeting Management
- Manage calendars and schedule appointments for assigned executives and leadership team members.
- Ensure meeting materials are prepared and assist in tracking priorities and deliverables.
Event & Project Coordination
- Plan and manage special projects and events for assigned leadersa, including global meetings and project-related sessions.
- Arrange facilities, catering, invitations, and travel for internal and external participants.
- Administrative Support
- Provide diversified administrative support to assigned senior leaders and their teams, including word processing, filing, mailings, and document management.
- Education Requirements High School Diploma or equivalent vocational or technical training.
Main responsibilities
- Administrative Support
- Provide diversified administrative support to assigned senior leaders and their teams, including word processing, filing, mailings, and document management.
- Organize and maintain confidential and time-sensitive materials and files. Calendar & Meeting Management
- Manage calendars and schedule appointments for assigned executives and leadership team members.
- Ensure meeting materials are prepared and assist in tracking priorities and deliverables. 2. Event & Project Coordination
- Plan and manage special projects and events for assigned leadersa, including global meetings and project-related sessions.
- Arrange facilities, catering, invitations, and travel for internal and external participants.
- Monitor and control event budgets.
- Prepare visual presentations and meeting materials as needed. 3. Travel & Expense Coordination
- Coordinate domestic and international travel arrangements and compile itineraries.
Key requirements
- Education Requirements High School Diploma or equivalent vocational or technical training.
Company and context
- Under the direction of senior leadership, the Executive Assistant provides comprehensive administrative and organizational support to assigned leadership within Research & Development.
- This role includes managing complex calendars, coordinating meetings and events, and handling domestic and international travel arrangements.
- The Executive Assistant ensures meeting readiness, manages individual expense reporting, and supports special projects as needed.
- The position requires interaction with a diverse group of internal stakeholders across all levels and locations, as well as external partners and visitors, while maintaining professionalism and confidentiality at all times.
Additional details
- Responsibilities 1.
- Organize and maintain confidential and time-sensitive materials and files. Calendar & Meeting Management
- Ensure meeting materials are prepared and assist in tracking priorities and deliverables. 2. Event & Project Coordination
- Prepare visual presentations and meeting materials as needed. 3. Travel & Expense Coordination
- Reconcile corporate credit card accounts for assigned leaders 4.
- Manage implementation of legal contracts and agreements, ensuring proper signatures and maintaining organized files. 5. Onboarding & Collaboration
- Serve as a liaison with internal and external stakeholders globally, representing the department professionally and maintaining confidentiality 6.
Notes and original content
- Organize and maintain confidential and time-sensitive materials and files.
- Calendar & Meeting Management
- Ensure meeting materials are prepared and assist in tracking priorities and deliverables. 2.
- Event & Project Coordination
- Prepare visual presentations and meeting materials as needed. 3.
- Travel & Expense Coordination
- Budget & Compliance
- Manage implementation of legal contracts and agreements, ensuring proper signatures and maintaining organized files. 5.
- Onboarding & Collaboration
- Other Duties
