Events Coordinator (Temporary 6 months) — Union Bancaire Privée

Full description

Mission We are seeking a motivated and detail-oriented Events Coordinator to join our Group Communications team on a temporary six-month contract. This role will support the planning, coordination, and delivery of impactful corporate events. The ideal candidate has 1 to 5 years of experience, is highly organized, proactive, and eager to develop their expertise in corporate events.

Main responsibilities

• Support the planning, design, and execution of internal events, such as town hall, team-building activities, seasonal celebrations, global business meetings
• Assist with the organization of client-facing and expertise-oriented events.
• Coordinate event logistics, including budget tracking. Invitations and communications, aupplier coordination. venue arrangements, catering, guest management, on-site support
• Partner with the Production Team to prepare event-related materials, including presentations, agendas, event programs, signage, Invitations, follow-up communications and support the preparation of post-event content, such as photos, videos, and event summaries.
• Work closely with internal stakeholders, external suppliers, and event partners to support the smooth delivery of events.

Your Profile

• 1 to 5 years of professional experience in event coordination, communications, marketing, or a related field.
• Previous experience supporting corporate or internal events is preferred.
• Experience in the financial industry is an advantage but not required.
• Degree or training in Communications, Events, Marketing, Business Communication, or a related discipline is a plus.
• Excellent written and verbal communication skills in French and English.
• Strong organizational skills and attention to detail.
• Ability to manage several tasks, stakeholders, and deadlines simultaneously.
• Comfortable using communication and coordination tools, such as Outlook; event management platforms, such as Evenito or Evenium
• Survey tools, such as SurveyMonkey
• Project management tools, such as Monday.com
• Basic analytical skills, with the ability to collect and interpret event feedback and participation data.
• Proactive, collaborative, and solution-oriented approach.
• Strong interpersonal skills and the ability to interact professionally with employees, suppliers, and stakeholders at different levels.
• Interest in learning more about the financial industry and corporate communications.

Core Competencies : Adherence to the company’s values: Dedication, Conviction, Agility and Responsibility - Compliance with regulations and internal directives